Insurance Broker of Record and Admin Services

The Vendor is required to provide a broker of record to provide consultation, implementation, and administration for the city’s latest rolling owner controlled insurance program (“ROCIP”) efforts expected to begin in winter 2025.
- Services include:
• Identify and actively pursue insurance carriers that can provide the coverage, financial, and operational terms of the approved insurance program.
• Develop the underwriting submission and market the submission to identified insurance carriers.
• Assess whether coverage quotations received from insurance carriers meet the approved insurance program specifications.
• Confer and consult with the agency regarding the coverage quotations received from insurance carriers.
• Facilitate negotiations and refinements with selected insurance carrier(s), including, but not limited to collateral requirements, policy renewals, premium payment schedules, audit returns, and buy-out provisions.
• Bind coverage and maintain insurance policies and coverage without lapse as requested by the agency.
• Accept excess liability premium payments and pay the premiums to the excess liability carrier(s). 
• Premiums for primary general liability and workers’ compensation will be paid by the agency directly to the insurance carrier(s) after identifying the insurance carrier(s).
• Review policies to verify conformance with specifications.
• Request all required coverage changes and ensure all endorsements are issued accurately.
• Participate in the negotiation of policy extensions, premium pay-ins, audit returns, reconciliations of all monies, and buy-out provisions.
• Review city construction contract documents to ensure limits, coverage forms, endorsements and manuals are correctly identified in them.
• Provide analysis and recommended changes to city construction contract documents regarding changes in authority, wording, and forms.
• Coordinate all data gathering functions and processes between all parties by attending meetings as required and documenting decisions made.
• Gather data and enroll contractors in an efficient and effective manner with effort to maintain positive contractor relations. 
• Available technology facilitating the enrollment process should be used whenever possible.
• Issue insurance binders, certificates, and policies to all enrolled contractors.
• Secure, review for conformance to specifications, and maintain contractor insurance certificates for evidence of auto liability, general liability and workers compensation as required by the contract from all non-enrolled and enrolled contractors working on ROCIP city projects. 
• Assure proper language for waivers and additional insureds is included in the certificates of insurance.
- Contract Period/Term: 6 years
- Pre-Offer Conference Date: July 8, 2025
- Questions/Inquires Deadline: July 10, 2025