Employee Benefits Insurance Broker Services

The Vendor is required to provide for benefits broker/consultant services from a professional, highly qualified benefits brokerage and consulting firm to provide a full range of services related to the design, implementation, analysis, maintenance, improvements, and communication of an employee insurance benefits program.
- Perform a full range of services related to the design, implementation, maintenance, communication, and improvement of the City’s group health, dental, life, short /long-term disability, vision, and voluntary plans.
- Services include:
•    Assisting the city in administering all group insurance plans, responding to questions from and providing information to staff, and providing other consulting services during the course of the plan year.
•    Evaluating potential health care strategic components in the areas of cost and innovation that fit the city’s business and demographics.
•    Researching and advising the city of any new developments in the law and employee benefit programs on an ongoing basis.
•    Reviewing claims experience, claim service, and claim administration to ensure maximum benefit to the city.
•    Determining and recommending the most economical funding methods for the benefit programs.
•    Representing the city in all negotiations with providers on all issues including those related to premiums, benefit levels, plan design, and special terms and conditions.
•    Meeting with and providing reports to various city representatives including city council, city manager, human resources staff and the insurance committee.
•    Assisting the city with the implementation and communication of new programs or changes to existing programs, which will include attending and presenting information at open enrollment meetings.
•    As requested by the city, preparing bid specifications and soliciting proposals from insurance markets which specialize in group insurance plans as needed. 
•    Evaluate bids and bidders, including administration, claim payment procedures, customer service, network, financial soundness, and identifying the most cost-beneficial package from among the various bidders.
•    Consultant shall provide annual health and wellness expo, electronic employee communication materials, and cobra administration.
•    In November of each year, consultant shall prepare a forecast for the following year of insurance premiums and services cost, and provide notice of interim changes when anticipated.
•    Assist the city in evaluating, implementing, and measuring the city’s wellness program.
•    Advise the city on any federal mandated compliance requirement relevant to city programs, benefit plans, and insurance plans, and provide guidance, when requested by the city, in developing compliance strategies.

- Contract Period/Term: 2 years
- Questions/Inquires Deadline: August 25, 2025