Commercial Property Management Services

The vendor is required to provide commercial property management services for include:
1. Management:
•    Property manager shall manage, operate, and maintain the property in an efficient, economic, and satisfactory manner and shall manage the performance of everything reasonably necessary for the proper operation of the property for the tenants thereof. 
•    Property manager shall keep the property clean and in good repair, shall order and supervise the completion of such repairs as may be required and shall generally do and perform, or cause to be done or performed, all things necessary, required or desirable for the proper and efficient management, operation, and maintenance of the property, in a manner reasonably satisfactory to property manager. 
•    The city shall make available to property manager sufficient sums to pay the costs thereof. 
•    The property manager shall perform all services in a diligent and professional manner.
2. Collection of rents and enforcement of leases:
•    Property manager shall operate the property in the same manner as is customary and usual for such property and shall provide such services as are customarily provided by operators of properties of comparable class and standing consistent with the property’s facilities. 
•    Property manager set forth herein, property manager shall render the following services and perform the following duties for the city in a faithful, diligent and efficient manner:
o    Maintain businesslike relations with tenants whose service requests shall be received, considered, and recorded in systematic fashion in order to show the action taken with respect to each; 
o    Request, demand, collect, receive, and provide receipt for any and all charges or rents which become due to the city; 
o    Notify the city within ten (10) days of any default in the rent and lease terms; and 
o    Take all steps necessary, including legal actions, for the collection of delinquent rents and eviction with prior consent of city.
3. Payment of expenses:
•    Property manager shall pay all operating expenses and all other authorized expenses relating to the property from revenues received from the property and any required capital for the city. 
•    The balance of all such proceeds, if any, shall be disbursed to city no less frequently than once per month by the 15th of each month. 
•    All supplies, tools, and equipment purchased by the property manager for use on the property shall be deemed an operating expense of the property and remain the property of the city. 
•    The property manager shall comply with senate bill 854 (2014) requiring the payment of prevailing wage labor as determined by the director of the department of industrial relations and implemented by resolution no. 13346 of the city council of the city.
4. Employees:
•    Property manager shall hire, supervise, and terminate all labor and employees reasonably required in the maintenance, management, and operation of the property. 
•    Property manager shall prepare all payroll and tax returns and other appropriate returns and reports relating to such employees, including, without limitation, any and all employment verification forms required under the immigration reform and control act and the regulations of the immigration and naturalization service. 
•    Each of such employees shall be deemed to be independent contractors or employees of property manager, and not of the city.
5. Trust accounts:
•    Property manager shall maintain such trust accounts, at such institutions as the city shall designate. 
•    Property manager shall deposit therein all revenues received from the property from which officers and employees designated by property manager and approved by the city shall have the right to draw checks in payment of labor and costs related to the property. 
•    Such amounts shall not be commingled with accounts for any other project managed by property manager and shall be kept separate from property manager’s personal account.
6. Claims:
•    Property manager shall promptly investigate all accidents or claims for damages relating to the ownership, operation, and maintenance of the property, including any damage to or destruction of the property, and the estimated cost of repair thereof. 
•    Property manager shall cooperate and make any and all reports required by an insurance carrier or governmental authority in connection therewith.

- Contract Period/Term: 5 years
- Questions/Inquires Deadline: August 18, 2025