Temporary Employment Services

The Vendor is required to provide a comprehensive substitute staffing solution for all schools and district office.
- Services will include substitute teachers (Pre-K–8th grade) as well as paraprofessionals.
- Responsible for the recruitment, screening, hiring, training, and deployment of substitute personnel.
- Provide a technology platform to support absence management, scheduling, timekeeping, payroll, and invoicing.
- Recruitment, Hiring, and Onboarding
•    Recruit and maintain an ongoing pool of qualified substitute personnel.
•    Screen candidates, conduct interviews, validate references, and administer clerical or skill-based testing as needed.
•    Complete all required FBI fingerprint background checks and other checks required by state statute and district policy (at the vendor’s expense).
•    Hire and onboard substitutes in compliance with district, state, and federal employment requirements.
- Scheduling and Deployment
•    Maintain an automated scheduling system for substitutes, integrated with the district’s absence management process.
•    Provide a secure identification process for substitutes reporting to campuses.
•    Ensure substitutes are assigned based on district requirements, with preference for retired/former city employees and those with public school experience.
•    Deploy substitutes equitably across all school sites and departments as directed by the district.
- Compensation and Payroll
•    Pay substitutes in accordance with agreed-upon rates and comply with all federal/state payroll requirements.
•    Identify and track system pensioned substitutes and issue a separate invoice for the alternative contribution rate (ACR) for district remittance.
•    Implement an automated timekeeping system for substitutes to record actual hours worked.
- Performance and Accountability
•    Maintain records of substitutes who are restricted from specific schools or deemed ineligible for further assignment.
•    Follow district procedures for investigating and resolving misconduct allegations involving substitutes.
•    Provide worker’s compensation reporting and claims processing as required.
•    Do not invoice for substitutes removed within the first four (4) hours of an assignment due to unsatisfactory performance.

- Contract Period/Term: 1 year
- Questions/Inquires Deadline: September 30, 2025