Event Staffing Services

The Vendor is required to provide professional Event Staffing Services at the city.
- Reliable personnel, for various City-hosted and private events scheduled throughout the year.
- Event Supervisor
•    Manage and oversee all contracted staff on-site.
•    Coordinate directly with venue management and event organizers.
•    Assign tasks and monitor performance of staff.
•    Address guest concerns and ensures a high-quality experience.
•    Enforce compliance with safety standards and venue policies.
•    Confirm that staff are in proper uniform with ID, take scheduled breaks, and complete timekeeping protocols.
•    Ensure final building security and lockdown once the event concludes.
- Kitchen Supervisor
•    Prepare the catering kitchen for vendor use, including equipment setup.
•    Monitor and assist vendors during event operations.
•    Maintain organization in kitchen.
•    Follow all food safety and hygiene procedures.
•    Sanitize countertops, appliances, and floors after the event.
•    Ensure all kitchen equipment and supplies are restocked.
•    Remove all vendor items from fridges/freezers and return appliances to standard condition.
- Event Setup and Breakdown Staff
•    Set up furniture, equipment, and decorations in accordance with event layout.
•    Assist with transporting and positioning event materials.
•    Maintain clean and organized spaces prior to event start.
•    Remove and pack up materials post-event.
•    Ensure rooms are restored to original layout and cleanliness.
•    Secure the building following event conclusion.
- Restroom Attendants
•    Monitor restroom throughout the event.
•    Sanitize fixtures and refill supplies regularly.
•    Report any maintenance issues or safety hazards.
•    Maintain functioning and hygienic conditions for all guests.
•    Log and report any incidents to supervisors or venue management.
- Specific duties and staffing levels will be determined based on the nature of the event, guest count, duration, and logistical needs.
- Staff must wear vendor issued uniforms at all times, including a collared shirt with company name/logo and matching bottoms. Must carry photo identification while on duty.

- Contract Period/Term: 3 years
- A Non-Mandatory Pre-Bid Meeting Date: October 15, 2025
- A Non-Mandatory Site Visit Date: October 15, 2025
- Questions/Inquires Deadline: October 22, 2025