Digital Budget and Annual Comprehensive Financial Reports Book Software

The vendor is required to provide digital budget and annual comprehensive financial reports book software for the city’s finance department shall include the following components:
• Digital budget book
• Digital annual ACFR
• Transparency module
• Establish web-based versions of the city's budget book and ACFR documents that are fully compliant with relevant federal and state accessibility standards and regulations.
• Establish a comprehensive web-based transparency module providing detailed information about the city's spending data and transactions that is fully compliant with relevant federal and state accessibility standards and regulations.
• enhance efficiency in the production of the budget book and ACFR by leveraging tools and capabilities that:
oautomate data extraction and integration
ostreamline report generation and formatting
oreduce manual data entry, reconciliation
ofacilitate collaborative review and approval workflows
• Ensure sensitive city financial data is protected through robust security measures.
• Continue to demonstrate a commitment to accessibility compliance, in accordance with state accessibility law, through the planning and development of accessible, web-based versions of the budget book, ACFR, and transparency module.
• Increase public trust and confidence in the city's financial management by making the city's financial reporting readily accessible to all residents through a user-friendly and easily navigable web-based platform.
• To ensure ongoing system maintenance and support, including:
ohow you ensure the system is regularly updated with patches, bug fixes, and new features to maintain compatibility, security, and compliance with the latest technologies and standards
oyour process for communicating and deploying software updates to clients
oyour data backup and recovery procedures, including frequency, storage locations, and testing methodologies
ohow you ensure business continuity in the event of system outages or data loss
oyour experience and capabilities in supporting data integration and ensuring data quality from multiple sources and formats
ohow you ensure fast page load times, reporting speeds, and search performance for all users
• To system security, including:
oyour disaster recovery and incident response plans
oyour penetration testing, vulnerability scanning, intrusion detection, and other security monitoring activities
oyour procedures for notifying customers of security incidents
• System supports single sign-on integration for staff and administrators using common cloud-based authentication protocols (e.g., SAML, Oauth).
• Supported multi-factor authentication capabilities (entrap preferred).
• System manages user permissions to allow for varying levels of access across roles and modules.
• The system will deliver a user-friendly and highly functional web interface with the following characteristics:
oResponsive and scalable to accommodate various devices and screen sizes
oCompatible with all major web browsers
oContent is easily printable in various formats, including PDF