Third Party Fire Inspection, Testing, Maintenance Reporting Software

The Vendor is required to provide third party fire inspection, testing, maintenance reporting software
- System assessment, existing requirements validation, and additional requirements gathering as solution configuration requires.
• Assess and recommend future features and functions.
• Design, configuration, and customization of enterprise solution
o Including data mapping and integrations between proposed solution and other City systems;
• Implementation of proposed solution.
• Plan, train for, and implement new solution.
• Post implementation support.
• Benefits-based contract whereby the Contractor is compensated directly by user fees and the City incurs no solution costs.
- The software program or other solution and services provided by the contractor should send out reminders to building and business owners to have their inspections completed and reports submitted.
- Provide regularly updated local copy of data at city for local dashboard and reporting use
- Workflow processing that supports supervisor review/approval for incident record entry
- Ability to implement/customize validation rules for incident record entry
- Ability to collect data to support community assessment
- generalized implementation by phase to set the general expectation of the service to be provided:
• Plan and Schedule
• User Department Engagement Plan
• Discovery
• Design
• Configuration of System
• Testing Plan/Testing
•Transition Plan
• Training
• Transition and Go-Live
• Support
• Acceptance and Post Acceptance Support
- Identify and request any City or third-party resources needed for success of the project.
- Incorporate planning, design and implementation for a solution that meets the defined requirements within, and any additional requirements that the proposed solution requires for proper configuration and function.
- create a comprehensive project plan.
- develop a comprehensive user department engagement and training plan.
- create a project management plan.
- ensure equivalent existing functions are implemented in the new system.
- build test scripts and a testing plan.
- recommend best practices to maximize utilization efficiency and user experience.
- recommend post-implementation future functions and improvements.
- provide a solution that is compatible with the City’s Information Technology Standards
- Ability to handle many types of inspections for the City such as, fire escapes, extinguishers, fire suppression systems, hood systems, fire alarms, etc.
- Ability to notify the Fire Marshal’s office of any buildings and/or businesses that fail to comply.
- Ability to send out reminders to the building owners to have their inspections completed and the reports submitted.
- Ability to transmit in electronic form to City the results of various fire inspections which are being done by independent contractors.
- Auditing capabilities showing all inspections completed.
- Ability to show site specific requirements such as: What inspections need to be completed (i.e. fire escapes, extinguishers, etc.).
- Software supports industry open standard touch screen computers, mobile smart phones, tablets, and other peripheral hardware.