Job Evaluation System

The vendor is required to provide job evaluation system that:
• Has job factors and corresponding weights that reflect state needs.
• Values jobs consistently.
• Ensures equity for roles with similar job content.
• Is legally defensible.
• Is responsive to agencies’ needs.
• Is easy to use by the division of classification and compensation staff.
• Produces classification determinations that can be easily explained to and understood by interested parties.
• Supports broader job classifications that allow employees to grow into their positions without the need to reclassify the positions.
• Allows highly skilled employees in technical and scientific fields to advance without having to take supervisory or management roles to further their career.
- This work includes an assessment of external influences on the system and its interrelation with other State human resources management functions.
• Review the State's policies, rules, regulations, procedures on position classification and their impact on other human resources management functions.
• Evaluate the system's performance in achieving its stated objectives.
• Analyze the impact of external influences on the system.
- Interview select officials responsible for various aspects of position classification; specific focus will be on the inter-organizational relations between the state's control and operating agencies; these interviews also will provide a historic and contemporary perspective on the system's operation; interviews will be conducted with representatives of the department of civil service, select state agencies, and other groups chosen by the department.
- Meet with stakeholders (e.g., agencies’ HR staff) before implementation to explain/demonstrate system and get buy-in.
- Consult with stakeholders (e.g., agencies’ HR staff) before implementation to go over system factors and weights, and other aspects, to determine if any changes should be made to reflect the state’s values.
- Job evaluation system implementation:
- Develop an implementation plan that includes a mutually acceptable project plan, detailing:
• Roles/responsibility assignments;
• Detailed breakdown of required work;
• Description of minimum viable product for each work item, project schedule, risks, assumptions, communication frequency;
• The department’s and contractor’s coordination strategy; and
• Work product quality requirements.
- Provide a turnkey job evaluation system and documents related to such system, including:
• Data gathered from state staff to implement and validate the job evaluation tool.
• Policy recommendations to allow the job evaluation tool to support the compensation system.
• Training and reference materials related to such system.
- All software must adhere to system integration policy and service oriented architecture standard. in summation, all system integrations that include business information must adhere to the following requirements:
• The system integration must be implemented using one of the following protocols:
• Representative state transfer (REST)
• Simple object access protocol (SOAP) web service
• Message exchange using an official its supported middleware
• Secure file transfer protocol (SFTP)
• Extract transform and load (ETL) with secure transport and access control plan.
• All inter-application integrations must use its supported intermediary; all integrations provided by the vendor must be documented.
- Scheduled system maintenance shall occur outside the hours of 8 a.m. to 8 p.m. Monday through Saturday ET.
- The solution shall be accessible to all users on a 24/7 basis outside of scheduled downtime, for solution upgrades and scheduled maintenance.
- Data management - the vendor must create and communicate a data management plan for the proposed system that encompasses, at a minimum, the following elements:
• Master data management (MDM)
• Data analysis and data architecture
• Logical data modeling and schema design
• Data integration / data sharing
• Data quality control
• Develop and maintain data standards and data dictionary
• Provide statistical reports, as well as ad-hoc reports to the state.
• Ensure appropriate agency, state and federal data security and privacy policies are adhered to
• Data governance
• Metadata management
• Extract, transform and load (ETL) for data transformation and migration to new data stores.
- The system, at a minimum, must incorporate safeguards to ensure the data is protected:
• The system shall generate alerts when security controls are violated.
• The system must scan all files for viruses when uploading before accepting them into the data repository.
• When a virus is detected, the system shall quarantine external file transfers and notify appropriate users.
• The system must enable data encryption, at the data field level, according to the federal information processing standard (FIPS).
• The system shall not permit audit records to be physically deleted or altered, except as part of a system administration archival process.
• The system shall restrict saving any sensitive information in any external files, including configuration, log, and data files.
• Personal, private, or sensitive information (PPSI) information must all be secured from unintentional disclosure.
• Any stored documents that are generated and/or uploaded to the solution must be secured from unauthorized access.
• Email integrations with enterprise mail system must be reviewed on a case-by case basis, and at a minimum support modern authentication (i.e., oauth2).
- Contract Period/Term: 5 years
- Questions/Inquires Deadline: February 18, 2025