Educational Management Information System

The vendor is required to provide that educational management information system (EMIS) is a statewide data collection system for state primary and secondary education.
- The system collects data such as student and teacher demographic information, attendance, course information, financial data, and test results.
- Audit:
• Executive summary, providing a high-level view of current dew controls.
• Provide details as to whether controls are suitably designed and operating effectively to achieve the control objectives.
• A report of the control objectives relevant to the dew and the control activities that have been implemented to achieve objectives
• All tests performed by the selected auditor and the results
• Recommendations to resolve any identified weaknesses in the dew’s controls
• Other information as recommended or typically provided by the auditor in soc-1 type 2 audits.
- Dew communication:
• Bullet point summary of work performed
• Risks or issues to the project budget or timeline
• Overall project completion percentage
- Provide a staffing plan clearly outlining staff roles and duties, including subcontractors if applicable.
- This plan shall also include personnel’s experience completing similar projects and the role they were assigned.
- Change management:
• A short description of the work being done.
• Assignment to a category from a prepopulated list.
• Assignment to a subcategory from a prepopulated list.
• Assignment to a configuration item from a prepopulated list.
• Assignment to an assignment group most closely matching who is doing the work.
• The assigned to’ person from the assignment group selected above.
• A longer description of the work being done, usually including a link to a ticket in the software management system or an attached document.
• The planned start and end dates/time.
• Risk assessment completion - the change submitter must also answer a 7-question risk assessment questionnaire related to the change, which results in an overall risk level assigned to base on the highest risk identified in the risk assessment.
• A Change type of standard, normal, or emergency.
• Standard changes are considered routine and low risk.
• Normal changes are less routine and require some approval.
• Emergency changes are exceedingly rare and require approval.
- Questions/Inquires Deadline: March 04, 2025