Public Board Meeting Solution

The vendor is required to provide should assist staff in the facilitation of public meetings making it easier for staff to manage the events internally and externally.
- The solution should encompass, but not limited to, the following components:
• Meeting management
• Public livestream
• Legislative function
• Voting application
• Live captions
• User management
• Public portal
• Innovations - Optional:
• AI capability
- Public board meeting solution functionality detailed
a. Meeting management
• Ability to create agendas and set meetings within the solution.
• The solution should be capable of creating timestamps and indexing for reference.
b. Public livestream
• Stream live meetings and possess options to allow public participation (question and comments).
• Capable of managing online traffic for large online audience and smooth viewing experience.
c. Legislative function
• Ability for creating and drafting documents/forms utilizing organizational features and customizable workflows.
d. Voting application
• Features for electronic voting during live meetings.
e. Live captions
• Capable of producing automated live captions in a live meeting in english and other languages.
f. User management
• Portal for adding and deleting users to the system that also have customizable roles.
g. Public portal
• Registration process and support for the public to register and utilize the solution.
h. Innovations
• Highlight additional innovations from your solution that the county should consider.