Enterprise Resource Planning Software

The vendor is required to provide a comprehensive, fully integrated, public-sector financial and administrative data processing system to serve the current and projected needs of the city.
- Provide data processing and reporting for the following financial and administrative functions: general ledger, budgeting, accounts payable, purchasing, inventory, bid management, contract management, project and grant accounting, cash management and bank reconciliation, capital assets, miscellaneous billing and AR, ACFR, business license, cashiering, payments, general and technical, and content management.
- The solution must incorporate security, accountability, and data flow integration into existing city systems, as needed.
- Provide the following services: project management, software installation, data conversion, integration and interface development, training, and ongoing support & maintenance services
- Software vendor’s capability:
• The software vendor shall have the capacity to establish a turnkey, integrated hardware and software environment for the city, which will satisfy the specifications contained, bringing to bear whatever vendor resources are required from the areas of computer systems software, technical training, conversion, maintenance, and support services.
• The vendor shall possess the financial capacity to pay for the expenses associated with the project prior to the initial payment and between subsequent payments, as well as the ability to provide the necessary insurance.
• The vendor shall have an experienced management team, an established network of resources to provide the necessary equipment and personnel, and demonstrable experience with major ERP systems.
- Integrations with current software
• The successful vendor’s software must have the ability to integrate with cities, based in microsoft dynamics GP for utility billing, Paychex for payroll and human resources, and Vue Works for inventory and asset management
- Demonstration and presentation:
• The top three bidders shall be required to provide detailed demonstrations and presentations of proposed application software.
• Demonstrations shall include in-depth navigation of all proposed modules and allow adequate time to address staff questions.
- Pricing eligibility period:
• All vendor proposals are required to be offered for a term of not less than 180 calendar days in duration.
• A proposal may not be modified, withdrawn or cancelled by the vendor during the 180-day time period following the time and date designated for the receipt of proposals
- Software defects:
• The vendor shall properly correct all software defects for which the vendor is responsible, within a time-period agreed upon by the city and the vendor
- Warranty:
• The vendor shall provide a minimum of a one-year warranty from the date of installation.
• Vendor shall warranty that during the minimum period, the system will be free of defects in material and workmanship.
- Contract Period/Term: 12 Month
- Questions/Inquires Deadline: April 14, 2025