Online Observation and Data Collection Tool

The vendor is required to provide Online Observation and Data Collection Tool for use by agency administrators and teachers.
- GENERAL SPECIFICATIONS
• Online observation forms that are specific to WJCC public schools.
• WJCCPS will provide online observation forms that are specific to school division content
• Online observation forms that are aligned with SURN observation protocols.
• SURN observation protocols will be provided with a copy of SURN observation protocols.
• Customizable observation forms developed as needed.
• Teacher-level accounts for peer observation.
• Ability to insert evidence of observed and not-observed indicators.
• Ability to insert comments.
• Should be able to email completed observations in PDF format.
• WJCCPS prefers a direct email with time stamp from the platform and a downloadable PDF.
• Tracking of completed observations and feedback returned to teachers.
• Provide an overview of observations via a dashboard.
• Display a calendar view of and observation planner.
• A calendar in which administrators can mark what day/class period they plan to do observations.
Should be able to be seen by all administrators in a building so they don’t overlap observations on the same day.
• Able to be used on a variety of platforms (tablets, laptops, Apple, PC).
• Should export information to CSV file type format.
• Should be able to be used on a regular basis.
• Shall be able to report growth over time.
• The electronic layout must be user-friendly.
• Professional development provided as new features and updates are added to the program
• • Professional development provided for new school administrators.
The company would provide PD in the summer prior to the opening of school when changes are made i.e. new features.
• Company should show that they can provide PD on topics such as providing feedback using the data; implementing high-yield instructional strategies; collaborative observations and instructional coaching
Include electronic signature options
• Include option for Video Observations and Storage
- ADMINISTRATION
• Ease of use for teachers and administrators.
• Ability for central office administrators to view data at all levels.
• Ability to download in excel file.
• Adaptability to non-instructional content areas.
• Ease of addition of new administrators and teachers.
• Immediate results.
• Long term cost effectiveness with on-line purchase to include maintenance per number of schools and district administrators.
• Security and access levels.
- Contract Period/Term: 2 years
- Questions/Inquires Deadline: April 15, 2025