Routing and Planning with GPS Integration System

The Vendor is required to provide k12 routing and planning with GPS integration system that includes developed software solutions for:
• Fleet Metric Systems
• Routing and Planning
• Parent and Student Notification System
• Student Ridership (RFID)
• Time and Attendance
- Operating System & Technology
• System must have the ability to be web hosted.
• System must have the ability to integrate with District’s Active Directory for authentication as well as for the purpose of setting user roles and permissions.
• Ability to import and export GIS shape file layers for route planning map.
• The system must be able to export reports to Microsoft Word, Excel, HTML, and text.
• Ability to import student data from Infinite Campus Student Information System for all student enrollment as a schedulable, automated process.
• Ability to upload transportation data back to the district student information system.
•Software must include a web-based facility for the public to access transportation eligibility, route and school attendance information based on District’s transportation policies.
• Software must include a secure portal for school staff to access transportation information specific to their school only.
• Software must include a secure portal for parents to determine transportation information for their student(s).
• Option to display school district logo on app home page.
• Ability to have an audit report of changes made in the system.
• Must have backup, archival, and retrieval access up to seven years.
- Geographic Information System (GIS) Mapping:
• Ability to use the existing street map which will be provided by the District in ArcGIS. Shp file.
• Ability to locally update street maps.
• Ability to store and access multiple transportation databases for multiple purposes (ex. Live, previous years, etc.)
• Ability to integrate with Google Maps & Google Street View.
• Ability to view aerial imagery within the system or view data via a windows map service.
• Map editing must be integrated and not require a separate or external software package.
• The user must be able to zoom into a location when required.
• Ability to print route maps with turn-by-turn directions and bus stop locations.
• Ability to print single or multi-page route maps to provide clarity for all sections of the run or route.
- Routing Algorithms & Routing Map Functionality
• Ability for a single bus stop to be used for students attending multiple schools or programs.
• Ability for bus stop record to have a minimum stop time for ensuring enough time at stop.
• Ability to use transfers in shuttles/hubs to route students.
• Ability for runs to accommodate students from multiple schools.
• Ability for runs to accommodate different bus stops, paths or times on a particular day of the week.
• Ability for runs to automatically re-time after adding / removing bus stops or making other changes that may affect timing.
• Ability to lock bus stop times and have system keep those times.
• Ability to track hazard zones in which students would be automatically become eligible for transportation.
• Ability to store and view additional spatial data such as water features, railways, municipal parcels, landmarks or District specific spatial data within the system.
• Ability to modify the street network to accommodate new street addressing, vehicle travel restrictions, and street speeds.
• Ability to geocode students by address point.
• Ability to set vehicular travel speeds based on time-of-day travel.
• Ability to set walk restrictions along the street network.
• Ability to set street crossing restrictions along the street network.
• Ability to record by user all actions related to individual students, stops, runs, routes, streets, boundaries, or schools in date/time/create/modify format.
• Ability to create bus stops based on student populations considering walk distance policies and walk restrictions, etc.
• Ability to mass assign students to their most optimal bus stop(s) in am/pm based on spatial distribution considering walk distance policies and walk restrictions.
• Ability to optimize bus runs based for one or more (or all) schools considering student distribution, vehicle travel, and other pertinent parameters.
• Ability to optimize bus runs that service more than one school.
• Ability to create route schedules by maximizing daily vehicle utilization.
• Ability to further optimize route schedules by suggesting changes to bell-times to provide greater vehicle utilization.
• Ability to analyze key components of the routing solution generating key statistics and comparisons for reporting.
• Customizable dashboard for operational statistics to increase productivity and reliability of transportation data.
• Ability to produce listings, statistics, and reports based on the transportation solution.
• Ability to create what-if scenarios for new programs, summer school, school closures, school attendance, and walk distance planning.
• Ability to view real time route progress utilizing live GPS technology from various companies.
• Ability to consume and use live GPS data within planning application.
• Ability to automatically provide transportation data seamlessly with GPS technology.
• Ability to view and analyze planned vs. actual routes utilizing GPS technology.
• Ability to view and analyze planned vs. actual stop locations utilizing GPS technology.
• Ability to view and analyze planned vs. actual stop times utilizing GPS technology.
• Ability to monitor and analyze on time performance of vehicles for one or more days.
• Ability to use existing GPS data to improve the quality of the planning base map.
• Ability to use existing GPS data to calibrate street segments by direction within transportation routing map.
- Data, Reporting & Safety
• Ability to produce reports from a list of available reports without the need for a 3rd party reporting tool.
• Ability to develop custom reports or charts for transportation department needs.
• Ability to attach multiple documents to student records within the database for special needs documentation, etc.
• Ability for student records to store medical information to be used for emergency purposes and transportation needs.
• Ability to create and maintain daily bus seating charts.
• Ability to store multiple unique addresses for a student that can be used for transportation assignments on any day of the week, am or pm.
• Ability to store specialized equipment needed for a student and have the system automatically manage the equipment needs with vehicles used.
• Ability for student records to store an effective and end date for the student.
• Ability for student records to store an effective and end dates for transportation assignments.
• Ability to analyze the effectiveness of existing run/route structures and school hours to produce more efficient/cost effective alternatives.
• Ability to analyze current transportation solution and produce Key Performance Indicators for quick analysis of the effectiveness of the transportation solution (Route Optimization).
• Ability to analyze and view the effect on transportation requirements based on changes to the district’s walk distance policies by grade.
• Ability to analyze the effects of the closure of a school or double busing scenarios.
• Ability to produce statistics and Key Performance Indicator data and graphs based on active transportation solution, such as but not limited to on-time reporting.
• Ability to produce transportation KPIs to measure the efficiency of the routing solution.
• Ability to import and export data with ease to external formats including but not limited to pdf, excel, word, power point, or html.
• Ability for all users to remain in transportation system while routine maintenance functions are performed.
• Ability for transportation administrators post notifications and alert constituents of service disruptions.
• Ability for digital form management to pass information between intended parties with historical tracking mechanisms. Forms should have ability to be customized for school district and attached to student record in transportation database.
• Ability to find/sort students by grade, program, home school, attended school, distance and address including students that are not presently being bused.
• Ability to analyze students who attend schools outside their “home” attendance boundary.
• Ability to store and use sex offender registry downloads as hazards for student stop assignments. - This must be a web based/hosted solution. There must not be a need for an onsite server.
- Contract Period/Term: 1 year
- Optional Pre-Proposal Conference Date: April 15, 2025
- Questions/Inquires Deadline: April 18, 2025