Workplace Injury Management System

The Vendor is required to provide a workplace injury management program include:
- Staff Facility:
• Provide a current licensed/ certified facility within the city limits to perform work described.
• Provide nm licensed / physical and occupational therapists to perform work described.
• Provide adequate number of qualified physical and occupational therapists local to the city metro area to perform work described in the event of either planned or unplanned time off.
•Provide a dedicated licensed and trained physical/ occupational therapy manager who will be the point of contact for aps and resides in the city metro area.
- Job analysis:
• Perform physical job demands analysis and document job function description, test, match, and ergo opportunities based on job function matching, as defined and licensed for job titles determined by the aps risk management director.
• Validate all job function descriptions and tests with staff, supervisors, and department directors.
• Re-evaluate, update, and re-validate all job function descriptions as required when essential job functions change.
• Provide an online portal for aps risk management department, aps ADA program staff, aps’s TPA, and aps HR staffers, aps leaves staff, aps case management to access the most up-to-date job function descriptions.  - Physical occupational therapy:
• Provide medically necessary on-site at aps premises physical/ occupational rehabilitation and industrial athlete services for individuals referred by their assigned primary healthcare provider utilizing the physical demands of the essential functions.
• Provide medically necessary clinic based physical/ occupational rehabilitation and industrial athlete services for individuals referred by their assigned primary healthcare provider utilizing the physical demands of the essential functions.
•Provide medically necessary live, interactive, remote physical/ occupational rehabilitation and industrial athlete services via a HIPAA compliant, secure video conferencing platform for individuals referred by their assigned primary healthcare provider utilizing the physical demands of the essential functions.
• Maintain a secure HIPAA compliant/ confidential medical record for all employees treated in-person or via tele pt.
• Document all treatment goals and progress to reflect the essential functions of the job.
• Be an ODG certified facility through mcg to treat and report patient progress regularly within the mandated guidelines per the state worker's compensation administration (official disability guidelines/ODG).
• Focus on a customized, job specific rehabilitation plan defined and licensed by vendor to promote and expedite a safe stay at work/ return to work comprehensive program.
• Provide on-site at aps premises job coaching based on the essential functions for aps employees referred by their assigned primary healthcare provider, aps risk management and/or aps ADA program to address specific ergonomics and body mechanics of an individual's job.
• Inform aps on a consistent and regular basis on employee's RTW or current status.
• Inform aps on a consistent and regular basis on employee's therapy appointment attendance.
- Ergonomic assessments:
• Provide on-site ergonomic assessments based on the essential functions of the job as designed for individuals referred by their assigned primary healthcare provider, aps risk management and/or aps ADA program.
• Provide live, interactive, remote ergo assessments based on the essential functions of the job as defined by their assigned primary healthcare provider, aps risk management and/or aps ADA program.
• Provide visually impaired and hearing-impaired specialty ergonomic assessments based on the essential functions of the job for departments/ individuals referred by aps risk management and/or aps ADA program.
• Provide ergonomic scans for departments/ individuals referred by aps risk management.
- Post offer of employment tests:
• Perform post offer of employment testing based for designated workers.
• Perform job function tests based on the essential functions for transitional employees, employees transferring to new job title, employee’s returning from FMLA, and as requested by aps risk management and/or aps ADA program.
•Coordinate with HR staffers to assist with poets who do not pass the initial post offer employment test per the essential functions listed.
• Coordinate with RTW coordinator to assist with transitional duty based on the employee’s job function test per the essential functions listed.
• Coordinate with ADA staff to assist employees with reasonable accommodations based on the employee’s job function test.
- Consulting/meeting/presenting:
• Attend monthly aps safety meetings and provide recommendations for program improvement based on documentation by job title during the data collection of the job function description.
• Collaborate with unions at aps to promote employee safety, discuss the job function descriptions, and review ergo opportunities.
• Provide aps HR staffing trainings as requested by the human resources department.
• Consult with risk management as it relates to ergonomics, safe job modifications, and/or stay at work/ return to work programs for employees.
• Consult with RTW coordinator as it relates to ergonomics, safe job modifications, and/or stay at work/ return to work programs for employees.
• Consult with HR staffers as it relates to ergonomics, safe job modifications, and/or stay at work/ return to work programs for employees.
• Consult with ADA staff as it relates to ergonomics, safe job modifications, and/or stay at work/ return to work programs for employees.
• Consult with the safety team as it relates to ergonomics, safe job modifications, and/or stay at work/ return to work programs for employees.
• Consult with supervisors / managers in all departments as it relates to ergonomics, safe job modifications, and/or stay at work/ return to work programs for employees.
• Collaborate with the aps wellness department to provide program consulting for commercial health insurance programs and assist with manager/ supervisor outreach.
• Consult and present to aps risk management, aps ADA program staff, and/or wellness department as requested regarding ergonomic opportunities as documented by job title during the data collection of the job function description.
• Actively participate at aps employee health fairs.
- Reporting:
• Provide weekly reports on current case list and ergo checkup list to aps risk management.
• Provide quarterly statistic reports and program reviews on the current status of the program to include annual utilization, trend reports and provider recommendations for program improvement.
• Provide quarterly reports of the job titles, and accessible per an online portal.
- Contract Period/Term: 4 years
- Questions/Inquires Deadline: March 28, 2025