Library Management Software

The vendor is required to provide for a library management software that will serve as a centralized platform for managing library resources across our tk-12 educational institution.
- It will support library operations, including cataloging, circulation, user management, reporting, and digital resource integration, while ensuring compatibility with existing school systems, including student information systems (sis).
- Cataloging & resource management
• Support for marc records and metadata standards.
• Automated classification and indexing of books, periodicals, and digital materials.
• Barcode and RFID tagging compatibility.
• Import/export capabilities for bulk data management.
- Circulation & inventory
• Check-in/check-out functionality with overdue notifications.
• Automated fine calculation and payment tracking (optional).
• Inventory tracking with real-time updates.
• Hold requests and inter-library loan support.
- User management
• Multi-tiered access for students, teachers, librarians, and administrators.
• Role-based permissions and authentication.
• Integration with school single sign-on (SSO) systems.
- Digital resources & e-content integration
• Compatibility with third-party digital content providers (e.g., overdrive, Sora, gale, EBSCO).
• Support for eBooks, audiobooks, and other multimedia resources.
• Online search and access for students and faculty.
- Reporting & analytics
• Customizable reports on book circulation, overdue items, and student engagement.
• Real-time dashboard with key library metrics.
• Export options for data analysis (csv, pdf, and excel). - System architecture
• Cloud-based deployment options.
• Web-based interface with responsive design for mobile compatibility.
• Support for windows, macOS, and Chromebook environments.
- Integration capabilities
• Seamless integration with student information systems (sis) such as PowerSchool, infinite campus, and aeries.
• API support for third-party system integrations.
• Support for single sign-on (SSO) via SAML, OAUTH, or google workspace.
• Integration with class link preferred.
- Security & compliance
• FERPA and COPPA compliance for student data privacy.
• Role-based access control with multi-factor authentication (MFA) support.
• Regular security updates and data encryption.
- Deployment & training
• Onboarding support, including data migration and sis integration.
• Training sessions for library staff and it administrators.
• User documentation and self-help resources.
- Maintenance & support
• 24/7 technical support via phone, email, and chat.
• Regular software updates and feature enhancements.
• Scheduled system maintenance and performance monitoring.
- The library management software should enhance the efficiency of school libraries by offering a user-friendly, scalable, and secure platform.
- Contract Period/Term: 1 year
- Questions/Inquires Deadline: May 13, 2025