Enterprise Resource Planning Study Solution

The vendor is required to provide to obtain a study providing options available as potential solutions for a replacement enterprise resource planning (“ERP”) system.
- ERP study, the city will obtain important information which will assist the city in determining a future path forward determining an ERP system that best suits our needs by considering the following:
• Identify any redundancies and inefficiencies within the city’s existing ERP systems. 
• Identify gaps in the city’s current ERP systems. 
• This should include any software and applications that the city should consider. 
• Recommend strategies moving forward for potential replacement, consolidation, augmentation and integration of ERP systems. 
• Determine a recommended project plan and potential timeline for #3. 
• Recommendation of multiple ERP solutions for replacement that integrate with other software and solutions. 
• Eliminate manual workflows which are implemented using MS excel, spreadsheets, manual reports, and ad-hoc forms that staff use due to the inability of the current enterprise systems to meet the business user requirements 
• Reduce duplicative data entry 
• Establish workflows and standard business processes 
• Reducing manual operational processes wherever possible 10) automate and upgrade financial reporting tools 
• Integrate ERP systems with other systems to ensure the continuity of business processes and facilitate flow of data from ERP to another system 
• Provide “as-is” business process workflows. 
• Provide needs assessment and gap analysis. 
• Develop “to-be” process workflows. 
• Completion of functional and technical requirements for future procurement of system. 
• Coordinate, facilitate and document discovery workshops to identify key business processes (current state). 
• Coordinate, facilitate and document workshops to identify and design future state business processes. 
• Document business processes using process narratives, including business rules, constraints, actors, opportunities, etc. 
• Prepare all project documentation in accordance with project standards, tools and templates. 
• Data migration plan 
• Recommended course of action based on a minimum of three potential solutions. 
• Integration plan.
- Questions/Inquires Deadline: June 17, 2025