Key Tracking System

The vendor is required to provide a key tracking system for the purpose of managing and tracking vehicle keys for approximately 150 vehicles.
- Safe requirements
• Two (2) units with the capacity for a minimum of 150 keys per unit.
o Must interface with one another.
o Must be expandable (additional units capable of interfacing with existing units).
• An intuitive interface that is “user friendly.”
• Check-in and out process.
• Reporting capabilities:
o User activity reports that include what keys are checked out and by whom.
o End-of-day reports and alerts.
o Customizable report options.
• Mobile app that will allow supervisors to view who has what keys, must interface with apple and android devices.
• Must provide a functional way to ensure the same keys are returned at the end of each day.
• Each key safe shall have the capability to program keys by user and/or group.
• All keys shall be locked in place until removed by an authorized user.
• Each key safe system shall be programmed to unlock keys for authorized users for a specific key and vehicle or facility.
• All users shall be given an id code to log in to retrieve their assigned key (authority would prefer to use employee badge #'s).
• Each key safe shall have its own CPU to run reports and export reports to pdf, excel, or comparable format through a USB connection using a flash drive device.
• Software shall be provided with each unit and safe and free of any paid subscriptions.
• Each key safe software shall be capable of assigning groups of users, keys, and vehicles or facilities.
• Each key safe shall provide management software, including tracking users, and individual keys, as well as reporting functions.
- Contract Period/Term: 2 years
- Questions/Inquires Deadline: June 23, 2025