Enterprise Resource Planning Software

The Vendor is required to provide to evaluate software alternatives and associated project costs for turnkey implementation of a fully integrated Enterprise Resource Planning Software system as described in this document as well as sufficient project management services to keep the project on track and up to quality standards.
- Must state if they are providing complete ERP Software for all required modules or can provide partial software that can be integrated into modules they do not offer.
- Software for financial management, personnel management, treasurer management, drain management, and information technology requirements.
- Provide implementation services to include system configuration, data migration, configuration, and customization of required forms, reports, and letters, extensive training services for a successful Go Live and subsequent operations.
- The system features and capabilities and indicate if these are native to the software or if integration with a 3rd party software is required or recommended.
- Include the following:
• Operating system at the desktop and server level.
• User interfaces
• Development tools
• New version release schedule, to include how the release would be accomplished at the user level and into a hosted or non-hosted data center.
• Application architecture
• Backup and recovery procedures
• Documentation to include operations, technical manuals, online help, and training materials.
- System environments – the proposer shall state all environments (e.g., production, development, and test) included in the proposal. 
- If such environments are limited in functionality, scope or otherwise, the proposal shall describe such limits.
- Shared components of the system - the proposer shall clearly state and describe all shared components of the system (e.g., network segments). 
- Assume responsibility that any system components not identified as shared components are provided by the proposer as system components dedicated for the county’s use only.
- Data storage limits and overages – the proposer shall clearly state all data storage limits associated with the system. 
- Where exceeding such data storage limits would cause the county to incur additional cost, the proposer shall state such costs in its clearly marked pricing proposal.
- Solutions
• Its proposed service model (e.g., SaaS, PaaS, IaaS).
• Its proposed deployment model, (e.g., private cloud, on-premises or hybrid).
• Whether it relies upon any third parties in the provisioning of its deployment model.
• Whether the proposer offers any other deployment.
• How another of proposer’s deployment models might impact the county’s data security and any compliance obligations.
• How another of proposer’s deployment models might impact pricing, but the proposer shall state such costs in a clearly marked pricing proposal.
• Location of the proposer’s data centers. • Access to any data via APIS (application programming interface) in a machine-readable format.
• Acceptable machine-readable formats are json, csv, and xml.
• Full documentation of APIS (including field names and objects) and the database schema used by the application.
• Ability for county to push data as needed to these software systems to update base datasets.
• The ability for the county to use and govern data as it deems necessary - centralizing it, porting it into other systems, and using it for additional and future organizational needs.
• Data collected, transferred, and stored meet minimum standards to insure confidentiality, integrity, and availability.
• Data to meet compliance rules/regulations to ensure the sensitive digital assets are guarded against loss, theft, and misuse. 
• These rules come in several forms including applicable industry compliance/standards, state or federal-level laws or even supra-national regulations.
- Contract Period/Term: 5 years
- Questions/Inquires Deadline: July 11, 2025