Enterprise Resource Planning System

The vendor is required to provide comprehensive enterprise resource planning (ERP) solution vendors on a solution that could potentially move us to the latest version of the in for products, or replace the current system supporting the financial management, budget, and procurement and logistics components.
1. Technology state
a. The current software platform is hosted on-premises on five (5) windows 2012 servers and one (1) window 2016 server
b. Versions:
• Lawson s3 - 10.0.11.3.2492
• Landmark - 10.1.1.81.5457
• Infor smart office - 10.2.1.0.440
• Infor rich client - 10.1.1.81.5457
• Infor spreadsheet designer - 10.0.10.141
• Infor Lawson excel add-ins - 10.0.8.13
• Infor LBI - 10.6.0.0.370
c. Their data exchange with other systems.
• Trapeze EAM – used for inventory tracking of parts on vehicles
• Dart – a custom build program that is used for workers’ comp claims and payments
3. Power bi
d. Pain points:
• Limited internal resources for system monitoring/troubleshooting/upgrades
• Limited internal resources for data refresh
• Long term data storage and purging records, currently unknown
• Aging platform
• Requires multiple servers for several different modules.
• Reboot sequence for servers is complex.
2. Third-party software
• Agency understands that with any software solutions the use and need for third-party software may be needed to support business needs.
• Agency has provided a list of third-party software currently utilized
• The offered ERP solution, or that other products would be a better option for our business needs, agency is open to considering what is available and in the best interest of the authority.
a. Adobe sign
• Integration may be achieved via:
o Direct calls to adobe sign API
o Via intermediary interface, API, or webhook
• Pdf must meet adobe sign requirements to allow for adobe sign workflows designated roles (users) to fill out and sign documents to meet requirements of contract execution.
• Specific information about the status of individual contracts must be retrieved from adobe sign and maintained in software solution to ensure workflow progression of each contract is known.
• Upon successful completion of a contract, adobe sign document history and complete contract must be downloaded and stored in software solution.
b. MHC
• MHC NorthStar payments enterprise, to include ap check printing; positive pay; ach payments; ach vendor notifications; bank connectors 
• MHC NorthStar ap tax documents essentials, to include automate ap tax document creation and distribution 
• MHC NorthStar supply chain documents essentials, to include automate supply chain document creation and distribution 
• MHC NorthStar documents essentials, to include automate document creation and distribution.
3. Finance
a. Current modules:
• Accounts payable (AP)
• Cash ledger (CB)
• Billing (BL)
• Accounts receivable (AR)
• Asset management (am)
• General ledger (GL)
• Grant management (gm)
• Activity control (ac)
• Order Enter (OE)
• Matching (ma)
b. Custom workflows (IPA):
• Approval of journal entries
• Accounts receivable customer statements are automatically emailed monthly
c. Pain points:
• Invoice entry is manually entered per invoice
• Data entry errors with manual entry causes duplicate and missed payments
• Ach is not incorporated for vendor payments.
• Bus pass inventory is in both Lawson and salesforce and the Lawson piece does not flow well
• GL ledger always resets to current period instead of keeping the period typed in when changing companies
• Lack of notifications of invoice issues, such as matching po, missing po information, with end users.
- Questions/Inquires Deadline: July 12, 2025