Enterprise Driveway Permit Access System

The Vendor is required to provide to build and launch an enterprise driveway access permit system.
- Ability, capacity, and skill to perform the contract or provide the service required.
- Ability to perform the contract or provide the service promptly, or in the time required, without delay or interference.
- Character, responsibility, integrity, and experience or demonstrated capability.
- The quality of performance of previous contracts or services.
- Previous and existing compliance with laws relating to the contract or service.
- Previous or existing noncompliance with specification requirements relating to the time of submission of specified information, including samples, models, drawings, or certificates.
- The sufficiency of the bidder's financial resources and ability to perform the contract or provide the service.
- Services for an application, implementation, and maintenance and support for an enterprise driveway access permitting system.
- Manage the development and implementation of work by ensuring that all phases of the project plan and schedule are accomplished without significant delays, problems, or re-work.
- Provide all necessary and associated services, labor, materials, software, and equipment to deliver and support the solution in accordance with requirements specified herein and the resulting contract.
- Utilize employees that have experience in working in a cooperative team environment.
- Maintenance agreement which includes a planned maintenance, upgrades, fixes, and data management strategy.
- Status report will provide explanation for tasks that are behind or failed to meet the schedule and provide a plan in having task completed or back on track.
- Review, at a high level, the key future business processes and how they will take advantage of the solution’s modules.
- Include a detailed schedule including all related activities, key milestones, and deliverables.
- Outline procedures to be followed during the installation, configuration, and deployment.
- Identify key issues that need to be addressed during the installation.
- Timeframes for resolution, responsible parties, and specific steps to be taken on issues or disputes arising during the implementation process, including approval and escalation procedures.
- A change control plan that includes change identification, tracking, and change management processes.
- Identification of responsible parties to approve all changes.
- Change management reporting that includes software output, milestone charts, and resource usage.
- Timeframes for resolution, responsible parties, and specific steps to be taken on issues or disputes arising during the implementation process, including approval and escalation procedures.  - Create, administer, and analyze the Change Readiness and Risk Assessment to evaluate the change readiness of the project team, sponsor, and end-users. 
- Present outcome to project team. 
- Use readiness plan to develop communication and Organizational Change Management (OCM) plans.
- Create, administer, and analyze the Stakeholder (End-User) Assessment to evaluate and to plan changes affecting stakeholders (end-users). 
- Present outcome to project team. 
- Use these results to develop communication and OCM plans.
- Develop detailed communication plan and associated deliverables to include but not limited to targeted and broad communications. 
- Examples include FAQ, branding, graphics, videos, eblasts, SharePoint site for end-users, demonstrations, meeting presentations, newsletters, etc.
- Contract Period/Term: 2 years
- Non-Mandatory Pre-Response Conference Date: June 26, 2025
- Questions/Inquires Deadline: July 01, 2025