Investment and Accounting Management System

The Vendor is required to provide for investment management, accounting/treasury management, and the participant portal for local government investment pool (LGIP) participants. 
- In addition, the current system provides office with specific functionality and reporting processes for (1) allotments, revenue collections, fiduciary, LGIP activity, and (2) go bonds payments.
- The applications are accessible from various client devices through a client interface, such as a web browser (e.g., web-based email) or a program interface.
- The State does not manage or control the underlying cloud infrastructure, servers, operating systems, storage, or even individual application capabilities, except for limited user-specific application configuration settings.
- The Supplier’s implementation services must include the following phases:
1. Planning 
2. Design 
3. Build 
4. Test 
5. Train 
6. Deploy 
7. Post-Implementation Support
- Services include:
• Integrated solution. The supplier should provide an integrated solution among the order management, investment management, accounting/ treasury management, and participant portal modules/applications. this includes (1) monitoring investment activity in real-time to ensure compliance with daily limits and thresholds, (2) automatically generating general ledger entries based on assigned transaction codes, and (3) providing participants with real-time access to their investment accounts, allowing them to make contributions, withdrawals, and transfers of funds. 
• Apportionment for local government investment pools (LGIP). The system must provide the ability to calculate and distribute monthly interest earnings generated by pooled investments proportionally based on each participant’s dollar-day investment in the pool.
• Straight-through trade processing:  the system must integrate with external trade platforms (such as city, State Street, or other financial tools) for straight-through trade processing from city to the custodian bank, enabling seamless transaction execution
• Scalability and customization: the system should be scalable and customizable to accommodate evolving business and technology needs, including handling larger portfolios and more complex investment structures. 
• Ease of reporting and data retrieval. The system should make report generation intuitive, enabling users to quickly pull reports using a drag-and-drop interface. 
• Integration with external systems: The system should have an open architecture allowing real-time connectivity through APIS or azure services to populate data sets for connectivity to workiva and PowerBI analysis. The system should also be able to send flat file interfaces and reports to the external system. 
• Effective customer support: the supplier should provide customer support, ensuring quick resolution of issues, particularly those requiring code changes or system enhancements. Customer support should include a dedicated team to have a team that can become familiar with the office process.
• Security and data integrity: the system should include validation mechanisms to ensure data integrity to support financial transactions, reporting, compliance, and real-time financial data processing.
• Access and controls management: the system should support role-based access controls to restrict data manipulation to authorized personnel, including audit logs to maintain records of who accessed or altered data to ensure accountability and prevent unauthorized changes.
• Access controls: the supplier must ensure that unnecessary privileged system and application login accounts are removed or disabled within the solution platform prior to production deployment.
- The system should support current browser versions on laptops, desktops, and mobile devices without installing additional software.
- The system should follow responsive design principles, adapting the display and layout to the screen size and resolution of the user’s device.
- Automate manual tasks to enhance operational efficiency, accuracy, and alignment with office mission of managing the state's cash resources conservatively and efficiently.
- Provide real-time data capabilities to improve cash flow and liquidity management, ensuring sufficient liquidity for state disbursements.
- The system should include advanced analytics and reporting tools, enhancing office ability to benchmark, audit, reconcile assets, and preserve public trust.
- Support automated data integration between functions, reducing the risk of human error and strengthening internal controls.
- Align with state strategic goals, including maximizing taxpayer value, leveraging technology for efficient government operations, and expanding data analytics to improve decision-making and service delivery.
- Budget: $100,000
- Contract Period/Term: 1 year
- Questions/Inquires Deadline: July 28, 2025