Electronic Death Investigation Case Management System

The vendor is required to provide a comprehensive, secure, web-based death investigation case management system (DICMS) to manage decedent investigations.
a. Functional requirements
1. Case management capabilities
• Capture and manage complete decedent profiles, including demographics, scene details, and documentation (photos, scanned files).
• Allow assignment of primary and secondary investigators per case.
• Track case progress with reminders and alerts for required actions or certification renewals.
• Support cross-county case assignment and sharing with appropriate access controls.
• Minimize physical storage needs by enabling full digital documentation.
2. Integration requirements
• Automated integration with NMS labs and institute laboratories for toxicology reporting.
• Ability to interface with the state of vital IQ electronic death registration system (administered by vital VitalChek).
• Future optional feature: toxicology order submission from within the system.
3. Reporting and analytics
• Generate both standard and custom reports (including the two current reports: investigative summary and exam sheet).
• Provide querying and filtering capabilities across multiple data fields.
• Users must be able to build and save ad hoc reports using a built-in report builder (preferred).
• Ability to export reports of searches in pdf, excel, or csv formats.
• Provide reporting features that allow access to historical and real-time data and that can be scheduled.
4. Contact list management
• Maintain an internal, searchable directory of “frequently used” contacts (e.g., funeral homes, hospitals, law enforcement agencies and care facilities).
• Support real-time address auto-complete functionality using standardized address look-up.
• Directory must allow users and administrators to add, edit, remove and store entries including: name, type (e.g., funeral home, hospital), address, phone, and unique code.
- Contract Period/Term: 2 years
- Questions/Inquires Deadline: July 25, 2025