Workforce Development and Continuing Education Management System

The vendor is required to provide for a comprehensive student information system for our workforce development and continuing education (WCE) course and program offerings.
- Solution should allow users to create courses, course sections, programs, transcript grades and credentials earned, and produce certificates of completion.  
- It should allow users to easily find, register and pay or be invoiced for courses using multiple payment sources including cash, charge, financial aid, corporate, and/or sponsored billing.  
- Users should have access to self-service capabilities to search, register, and pay for classes and review transcripts. 
- Instructors should be able to mark attendance, grade, and print rosters from the system.
- The system should have comprehensive reporting capabilities to provide data and analytics on programs, courses, students, and company performance, including financial transactions, add/drop history, go-no-go decision making and more.
- System include:
• The ability for users to create courses, course sections, and programs.  
• College defines programs as a series of courses which lead to a WCE certificate of completion.
• The ability for users to create course sections with costs or no costs and allow students/staff to register and/or drop from the class.
• The ability for users to create or run reports, before or after classes is active for registration, to validate course, section, and program data including enrollment data, class tuition and fees discounts, meeting dates/times, instructors assigned, etc. 
• The ability for college staff to register students individually or in batch in course section(s), process payments/refunds for enrollment in the course section(s) and drop/withdraw from the course sections.
• The ability for students to register in course section(s), pay for enrollment in the course section(s), and drop/withdraw from the course section(s).  
• Please explain how this may change if the student is sponsored by their employer and the employer is paying for tuition and fees.
• The ability to establish discount criteria to discount student populations (consortium/memberships, promotions when registering for program classes all at once, senior age discounts, etc.
• The ability for corporations to register their employees individually or in batch in course section(s), pay for enrollment in the course section(s) individually or in batch via purchase orders, and drop/withdraw from the course section(s). 
• Contract training requirements to bill per student enrollment, flat costs, or a combination of both. 
• The ability to create or run detailed or summarized reports to verify registration activity, billing activity, payment activity, account balances, and invoice balances for students and corporations.
• The ability to handle multiple payment methods or funding sources.  for example: paying partial balance with cash and the remaining with a charge card, multiple payers for third party/company billing and financial aid sources or a combination of all.  
• The ability to define and display college terms and conditions policy so that end users can accept the policy when registering.  
• User id, time and date of transaction must be logged and visible by staff.
• A financial aid module which can allow us to award aid to students who qualify for various sources of aid/grants based on their WCE program of study for class costs, bookstore purchases and refunding excess funds. 
• System must be able to track awarding in various methods (naming convention and/or account number), monitor/enforce eligibility requirements, and disburse funds at any time by priority of award.
• The ability to cancel course sections, refund students registered regardless of payment method and notify students about the cancellation.
• The ability for faculty to view their class roster, mark attendance, and grade course sections.
• The ability to integrate with colleague by ellucian to bring in the student’s registration activities, grades, instructor information for HR, meeting dates/times for conflict checking, room scheduling and reporting of the integrated data to be used to ensure the activity integrated to colleague.
• The ability to integrate with our bookstore vendor, textbook brokers via fa link
• The ability to integrate with a learning management system, for example: ed2go or canvas.
• The ability to integrate with our payment plan vendor, NelNet.
• The ability to integrate with our document imaging vendor, perceptive content by hyland.
• A public facing website configured with college branding to promote our courses/programs.
• A student/staff/employer self-service portal which will allow folks to easily search for, register and pay for their classes individually or in batch.
- Contract Period/Term: 1 year
- Questions/Inquires Deadline: July 24, 2025