Pavement Condition Assessment and Pavement Management Software Solution

The Vendor is required to provide pavement condition assessment and pavement management software solution for the city’s public works department. 
- A solution to address the stated challenge and requirements, including leveraging existing platforms within our existing technical environment.
- Provides a user-friendly interface to add, search, enter, and view data.
- Provide standard, custom, and ad hoc reporting, analysis, and query capabilities.
- Hasthe ability to integrate well with other systems in use by the City, e.g. ESRI, City works.
- Ability to apply retention periods based on established rule sets and provide notification of records that exceed established rules.
- Maintain a record of metadata for changes, including deletion or destruction of records.
- Ability to identify duplicate records within the system.
- Track records across their entire life cycle.
- A pavement condition assessment and pavement management software solution that will enable staff to easily access collected condition data, manipulate pavement management information, plan and prioritize pavement management activities, effectively and proactively budget for pavement management activities, and produce curated lists and charts to address specific needs.
- Prioritization of roadways by specific geographic area.
- Prioritization of roadway maintenance activities based on cost effectiveness.
- Plan a roadway maintenance program based on specific goals, such as minimum or targeted average Pavement Condition Index (PCI).
- Plan roadway maintenance programing based on projected budgets.
- Prioritization of roadways across entire city based on many different criteria such as specific requests and source of funds.
- Collects digital images of road surface condition at 25-foot intervals and identified pavement issues such as cracking or potholes.
- Raw condition data can be exported for review by City staff and to ensure compatibility with prospective asset management platform.
- An explanation of how data collection will impact the flow of traffic.
- Ability to report and prioritize based on differing levels of road segment disaggregation, i.e. full arterial segment, and smaller units of segment for specific project- or panel-based maintenance.
- Data collected is owned by the City.
- Propose a timeline for data collection with consideration of seasons and weather.
- The proposal needs to include the duration of data collection for the entire network and suggest intervals for future data collection.
- A simple, user-friendly interface is strongly desired with a strong orientation to pavement management. 
- This could be native to the software, or a curated view created by the software company.
- Output from the software must be exportable to GIS, PDF, and Excel. Intent is for the program to be able to create a map of the results in a meaningful user-friendly form with the ability to create different templates.
- Software must be able to generate statistics based on user-defined or -drawn polygons.
- Ability to incorporate and view street level imagery of individual roadway.
- Software must have the ability for users to edit the road segment information, combine segments, and split segments.        
- Contract Period/Term: 1 year
- Pre-Proposal Conference Date: July 24, 2025
- Questions/Inquires Deadline: August 07, 2025