Civil Infrastructure Project Management and Inspection Software

The vendor is required to provide civil infrastructure project management and inspection software for comprehensive document management system capable of managing typical documents in design and construction, managing and routing approvals of documents, and providing a historic record.
- The software shall provide reporting on inputs and be user friendly in tracking project schedules, inspections, budgets, change request in design and construction and other data inputted. expense tracking and reporting for projects with multiple funding sources. 
- Solution would include capturing field project data in a GIS system via the use of a GNSS receiver.
- Construction inspection construction inspection
1. Needs:
•    Item quantity collection.
o    Ability to track quantities on a daily, monthly, and per project basis.
o    Ability to track stored materials and ensure quantities of stored materials can be tracked.
•    Field diaries. 
o    Ability to add photos and other attachments to a daily report.
•    Material submittals. 
o    Track material submittals including certifications, buy America, mix designs, shop drawings, etc., with a system that allows approval and denial of the material along with comments
•    Certified payroll. 
o    Ability to check and approve certified payroll submitted by the contractor. 
o    The contractor would be able to load the payroll and get notification when it was approved.
•    Closeout. 
o    Ability to create a punch list and create final inspection records.
•    General. 
o    Once completed, documents must be secure and unable to be edited in the future. 
o    The system must allow amendments to diary entries. 
o    All amendments must be tracked and logged into the system. 
o    Once connected to the network, the software syncs and stores the data on the network. 
o    User tracking and user auditing within the system that tracks which user completed the task. 
o    Ability to access contract documents, material submittals, and shop drawings in the field.
2. Desires.
•    Software integration with Esri’s ArcGIS field maps running on android and iOS smart devices. 
•    Ability to automate the creation of GIS feature layers of construction items to be captured in the field from project specific list of construction pay items, including approved quantities, units of measure and cost per item such that only construction items for specific project being worked by a given inspector is presented for field measurement. 
•    Ability to load plan files created from civil AutoCAD software to verify and check in the field stationing, elevations, offsets, inverts, etc. 
•    Capability to collect point, line, and polygon features for item measurement. 
•    The collected data must have a spatial projection. 
•    Collected data must be able to be exported to a Esri readable file format.
o    ex: text file, shapefile, file geodatabase, csv, KML and KMZ, GPX.
3. Preferred
•    Data collection in state plane central (us survey ft) projection. 
•    Ability to utilize RTK network to improve accuracy. 
•    Direct integration into city’s ArcGIS online environment.
o    City would provide ArcGIS online accounts.

- Contract Period/Term: 1 year
- Pre-Proposal Conference Date: August 12, 2025
- Questions/Inquires Deadline: August 19, 2025