Electronic Safety Management System

The Vendor is required to provide the provision, implementation, and support of an electronic safety management system (ESMS) to improve the town's occupational health and safety (OHS) practices and ensure compliance with provincial regulations.
- Responsible for delivering a fully functional ESMS that meets the town’s operational, regulatory, and reporting needs.
- System Requirements
•    Provide clear, upfront pricing (including licensing, support, and future upgrades).
•    Integration with existing town systems where applicable (e.g., HR, asset management, fleet).
•    Cloud-based or hybrid hosting with offline capability with no data limitations.
•    Customizable form templates for multiple departments and job functions.
•    User-friendly interface and mobile compatibility.
- Health and safety program support
•    Support creation and management of OHS documentation for various working groups.
•    Ability to schedule, assign, and automate safety-related tasks (e.g., inspections, checklists).
•    Built-in version control for safety documents and policies.
•    Real-time tracking of corrective and preventative actions.
- Vehicle and equipment tracking
•    Monitor safety inspections and maintenance records for town vehicles and heavy equipment.
•    Assign inspection forms or maintenance schedules by vehicle/equipment type.
- Employee and contractor management
•    Manage employee safety training records and certifications.
•    Enable creation and tracking of profiles for employees and external contractors.
•    Identify and report on key performance indicators from completed forms.
- Compliance and legislative alignment
•    Ensure alignment with state occupational health and safety regulations.
•    Easily update forms and procedures to reflect changes in legislation.
•    Provide administrative tools for the committee.
- Reporting and support
•    Custom dashboards and automated reports for different user groups.
•    Signature tracking and acknowledgment of safety documentation.
•    Ongoing vendor support, including training and troubleshooting.
•    Ability to operate key functions without internet access (e.g., mobile apps with sync).