Fire Life Safety Systems

The vendor is required to provide fire life safety system maintenance services (including fire alarm, fire sprinkler systems, and emergency lighting, for the equipment and devices located at the marine campus (BMC), and institute aerospace technology campus (ATC).
- Fire alarm systems maintenance and emergency lights
•    The maintenance work generally includes:
o    Regular maintenance
o    Emergency service
o    Inspections and testing.
•    The services are relevant to all components of the fire alarm systems, including:
o    Fire alarm panels
o    Activation devices
o    Annunciation devices
o    Interfaces to other fire and life-safety equipment.
•    Regular maintenance:
o    Regular maintenance is to include troubleshooting and repairs and replacements, as necessary.
o    Agency may, at its discretion, elect to obtain pricing from additional contractors for major repair and replacement works which are not covered under the regular maintenance contract.
•    Emergency service
o    Emergency service is to be provided on a 24/7 basis. 
o    Emergency repairs are to be reported by email notification in all cases, to the agency representative.
•    Inspections and testing
o    Coordinate the following fire and life safety systems to allow alarm testing through agency facilities services (fs): sprinkler system, fire pump, gas suppression, kitchen suppression, VESDA elevators, emergency generators (where connected to fire alarm systems), HVAC systems (smoke control fans, air handling units with duct detectors.)
•    Documentation
o    Provide comprehensive device by device, function by function, inspection and testing reports, including item by item comments and general comments as applicable.
o    Documentation (comprehensive report) is to be provided to agency fs in a timely manner subsequent to the completion of inspection and testing.
o    The filing (both hardcopy and softcopy) of reports in a manner that ensures a permanent, complete, organized, and current, record of documentation is readily available to agency fs at all times.
•    Device layouts
o    Review and comment on the absence of, or unnecessary additional, devices. 
o    Provide review of the existing device layouts and note where special exception and permission (engineered and alternate solution) has been obtained.
•    Air sampling systems
o    As a minimum, ensure each sampling hole of multi-hole air sampling smoke detection systems are visually inspected and cleaned.
o    Test and record activation time from the most distant sampling point and compare within manufacturer and design limits.
o    Air filter is anticipated to become unacceptably dirty within next year, note it accordingly, and provide a quotation for replacement.
•    Sprinkler system monitoring
o    Perform water flow and tamper device testing in coordination with the sprinkler system maintenance contractor or have multi-discipline fire alarm system and fire suppression technicians perform the works.
•    Remote monitoring
o    Confirm individually and in the correct order, receipt of trouble, supervisory, and alarm signals. 
o    Where applicable also test flow alarms. 
o    This is no longer a mandatory requirement, as the contractor is not to contact the monitoring agency directly; this is to be achieved via safety and security emergency services (SSEM), unless written permission is provided by SSEM to communicate directly.

- Contract Period/Term: 3 years
- Questions/Inquires Deadline: August 11, 2025