Applicant Tracking System

The vendor is required to provide applicant tracking system from writing job descriptions and posting open positions to reviewing applicants, scheduling interviews, making offers, and onboarding new employees.
- Goal
•    Make recruiting easier and faster for hiring teams
•    Improve the experience for job candidates
•    Meet legal and university hiring requirements
- We need a system that supports the following key features:
•    easy review and approval of job descriptions, with those details connected to job postings
•    automatic posting to internal and external job boards
•    custom hiring workflows to match campus-specific practices
•    tools to manage candidates — filter resumes, send emails, schedule interviews
•    collaboration features so teams can review applicants and share feedback
•    reporting tools to track hiring speed, diversity data, and where applicants are coming from
•    integration with university existing tools, like our HR system (oracle PeopleSoft HCM 9.2), single
•    sign-on (SSO), and background checks
•    simple and accessible user experience for applicants and university employees
- That means instead of tracking jobs by employee or job title, we define jobs by positions in the HR system.
- Key system needs:
•    A turnkey, off-the-shelf solution, with configuration options.
•    Smooth integration with university existing systems (like PeopleSoft, HireRight, hire Vue, outlook, on-base, Textio, and more)
•    Help desk support that works across different browsers, devices, and time zones
•    Ability for university admins to configure the system — templates, dashboards, workflows, access, and troubleshooting
•    Respond to both university and outside email addresses
•    Cloud-based software that meets security and accessibility standards
•    Provide thorough training and easy-to-use documentation for university staff
•    Organize and store applicant data and job documents in a secure and accessible way
•    Have expert staff help university with setup and support through the implementation
•    Transfer data from current systems into the new system smoothly
•    Built-in tools for job description review and automatic updates to job postings
•    Meet hiring data reporting requirements, including EEO and custom reports
•    Let university staff customize email templates and workflows for different audiences
•    Must support system administration, with the ability to support all four university campuses, each with their own hiring processes.
- Budget of $6.3 billion.

- Contract Period/Term: 5 years
- Questions/Inquires Deadline: August 14, 2025