Aviation Management Solution

The Vendor is required to provide all aviation-related services including a turnkey hosted aircraft management, maintenance services, and aircraft parts ordering software solution for the division.
- The solution will store records for over 25 aircraft including but not limited to Airbus AS350 B2, AS350B3 2b1, H125, and separate customizable personnel information profiles for the 100 pilots and aircrew.
- The solution will track various aircraft records, flights, training, currencies, maintenance, aircraft accessories, parts, and equipment and provide user roles, management, and training records.
- The solution must be able to apply funding codes to expense operating budgets for each flight record and generate reports for budgetary means.
- Provide a comprehensive Aircraft Management Solution (AMS).
- The AMS must be managed through a Software as a Service (SaaS) model intended to manage aircraft operations and maintenance data.
- Software include:
•    The software maintenance solution must track various aircraft records, flights, training, currencies, maintenance, aircraft accessories, parts, and equipment and provide user roles, management, and training records.
•    The software maintenance solution must have functionality that applies funding codes to expense operating budgets for each flight record and generate reports for budgetary means.
•    The software maintenance solution must provide users with a keyword search feature to search for data within the solution.
•    The software maintenance solution must maintain workflow capabilities to enforce workflow for submitting and approving item submissions
•    The software maintenance solution must notify users about various topics, such as overdue reports, reports that need approval, maintenance notices, etc...
•    The software maintenance solution must track the maintenance cost for each aircraft.
•    The software maintenance solution must allow tracking costs by the associated budget index number(s) & category(s)
•    The software maintenance solution must store photographic images, including those downloaded to or imported from another system, along with those scanned and uploaded to the application.
•    The software maintenance solution must create and maintain flight logs. 
•    It must track the location of the aircraft flown, passengers on board, fuel and oil expenses, multiple events for a single leg of a flight log, and de-duplication for the flight log entry to ensure errors do not occur when a flight has been accounted for in another flight log.
•    The software maintenance solution must capture electronic signatures for the persons submitting the reports and passengers of a division flight.
•    The software maintenance solution must track time for division personnel to track hours by day for each day aircraft personnel work. 
•    These hours must be capable of generating standard and ad-hoc reports.
•    The solution must have list value maintenance capability for system administrators to add, update, and disable attribute values in the application. 
•    Items include but are not limited to mission classifications and activity entries.
•    The software maintenance solution must provide entry of necessary information to maintain a tracking log of transactions.
•    The software maintenance solution must track aircraft maintenance and allow users to enter, update, and search for maintenance records for all aircraft and aircraft components.
•    The software maintenance solution must allow users to schedule division personnel and include the ability to view schedules by duty station or by individual.
•    The software maintenance solution must provide an online help function that can be easily read and understood by users who are not computer or software experts.
•    The software maintenance solution must exhibit interface capabilities for web services and integration capabilities with other software solutions.
•    The software maintenance solution must provide end-user platform access for windows-based pcs, laptops, iPad, iPhone, and android devices.
•    Must be able to access to the solution through a web-based application accessible over an internet connection using any major internet browsers, including but not limited to google chrome, Firefox, and Microsoft edge.
•    The software maintenance solution must have ad-hoc reporting capability to generate ad hoc reports by providing input parameters.

- Contract Period/Term: 5 years
- Questions/Inquires Deadline: August 26, 2025