Fleet Management Software

The Vendor is required to provide information about commercially available fleet management software solutions.
- Operates and maintains a diverse fleet including light-duty vehicles, heavy equipment, tractor trailer units, turf and agriculture and emergency service equipment.
- Aim to modernize our fleet systems through a robust, scalable, and intelligent fleet management software suite.
- Solution Capabilities:
•    Centralized tracking of work orders and maintenance activities
•    Enhanced inventory and parts visibility across multiple locations
•    Integration with existing systems such as Unit4 and AVL solutions (e.g., Geotab)
•    Mobile-friendly access for field-based technicians
•    Compliance monitoring for CVIP, warranty, and insurance
•    Role-based access with security and audit support
•    Service interval tracking
•    Life cycle monitoring and costing
•    Support for sustainable fleet management
- Core Functional Capabilities
•    Preventative and corrective maintenance scheduling
•    Inventory and parts tracking with multi-location and valuation support
•    Full work order lifecycle, including external vendor coordination and summaries with costing
•    VIN lookup and telematics integration
- Technical and Integration Requirements
•    Integration with Unit4 for timesheets, payroll, rebilling, inventory, and Pos
•    Support for API-based and file-based data exchange
•    Description of system architecture (cloud, on-premise, or hybrid)
•    Compliance with data retention, audit logs, and access controls
- Advanced Features
•    Use of emerging technologies such as AI, smart tracking, dashcams, or predictive analytics
•    Customizable reporting and dashboards (e.g., service history, cost analysis)
- Service and Support
•    Typical implementation timeline and onboarding process
•    Available user training and technical support models
•    List of current municipal or state government clients and/or dealership or private shop
•    Key product differentiators or innovations
•    Pricing model and licensing structure.

- Questions/Inquires Deadline: September 30, 2025