Property Management Solution

The Vendor is required to provide the process of developing plans to replace its current inventory and auctioning management system.
- The current system supports the daily operations of state surplus, including inventory management, point of sale, auction platform, and reports including agency check register and agency sales and use tax. It is also integrated with SnapPay for credit card transactions.
- The system also supports the daily operations of Federal Surplus, including inventory management, donations and reporting and is integrated with PPMS (Personal Property Management System).
- A solution to support the following business functions for the organization:
•    Receive inventory – the process to receive inventory from state agencies and entities (the state has partnered with several state towns, counties to sell their property items) into the surplus property inventory. This will include items recycled for funds.
•    Property redistribution - sale of property or transfer of property to another agency, public, non-profit, etc. After the owning entity has entered the property into the surplus property system.
•    Property disposal - disposal of surplus inventory items by recycling, trade in or trash requests processed in the surplus property system.
•    Property sale - the selling of surplus property for the owning entity.
•    Inventory management - the supervision of assets, specifying the description, location and other attributes of the item.
•    Federal surplus management - the overseeing of fair and equitable distribution of surplus federal property.
•    Compliance & utilization - once an application for a specific use has been approved by the sponsoring agency and the property conveyed to the grantee, it must be used in accordance with the applicable federal regulation governing that public benefit use, and the application will be submitted to the sponsoring agency. Any change in use must be approved by the sponsoring agency and the agency. Compliance inspections are routinely performed by the sponsoring agency or agency, as required by authorizing federal regulation, in order to ensure that the property is being used in compliance with the conveyance requirements.
•    Contact management - enabling federal surplus office staff to easily store and find contact information, such as names, addresses and telephone numbers.
•    Online auction management - use of an electronic platform to facilitate auction listings, bids and purchase transactions.
•    Accounts payable: surplus property agency desires industry standard accounts payable functionality.
- Accounts Receivable:
•    Accounts Receivable Reporting - The management and creation of reports to allow analysis of the accounts receivable.
•    Invoice Management - The creation, distribution and management of invoices, including: viewing invoice and payment history, viewing outstanding balance, viewing invoices paid, printing invoices.
•    Payment Processing - The processing of sales payments by money order, cash, certified check, cashier’s check, official checks, EFT, credit/debit card, ability to process online payments for auction awards.
- Enterprise Content Management:
•    Document Management - The tracking, management and storage of electronic documents and electronic images.
- Mobile Technology: Enable the surplus property staff to utilize mobile technology for various application functionality.
- Business Hours:
•    The core business hours are from 8:00 am ET until 5:00 pm ET.
•    The auction site shall be available 24 x 7.
- Budget: $5,856,543.00

- Contract Period/Term: 1 year
- Questions/Inquires Deadline: September 11, 2025