Time Collection System

The Vendor is required to provide time collection system for county schools.
- District staff will coordinate through each school for these services on an “as needed” basis.
- General Features
•    Support for 15,000+ employees monthly
•    Physical time collection devices (clocks), Web browser, and mobile-based time entry
•    Exception-based entry for salaried staff
•    Audit trails and change tracking
•    FMLA and regulatory compliance
•    Seamless integration with Oracle ERP
- Application Requirements
•    Support mobile and web-based time capture
•    Self-service capabilities for employees
•    Real-time reporting and querying
•    Scheduling tools and calendar views
•    Geofencing and IP restrictions for clocking
•    Multi-job and multi-location tracking per employee
•    Real-time sync between app, desktop, and clock devices
•    Integration with Oracle ERP supports real-time data exchange and synchronization between systems using technologies like APIs or middleware that facilitate immediate data updates and communication.
- Software Requirement
•    Integration with Oracle Time and Labor module
•    Ability to consume and produce APIs/web services for Oracle integration
•    Mobile clock-in/out with geofencing or facial recognition
•    Best practice consultation and optimization recommendations
•    Support for biometric, barcode, PIN, and badge swipe entry methods
•    Employee calendar and schedule access via mobile and web
•    Scheduled employee reporting and comparison with real-time attendance
•    Electronic time collection and submission process that includes employee, position, location, and department data (and may include county account and activity)
•    Payroll processing lock-out and security controls
•    Ability to track multiple types of pay hours and amounts
•    Ability to create schedules quickly and assign staff to multiple positions and shifts
•    Ability to communicate schedules via mobile devices or cloud-based solutions
•    Ability to export data and configure reports with custom filters and views
•    Ability to schedule reports for automatic email delivery and export to various file formats.

- Contract Period/Term: 1 year
- Questions/Inquires Deadline: September 23, 2025