Sponsorship Management Platform

The vendor is required to provide sponsorship management platform for a software-as-a-service solution, but commercial-off-the-shelf (COTS) solutions will be considered.
- Solution would be expected to perform, but not be limited to, the following functions:
•    Ability to input organizational details and be able to have multiple subfields per organization. (i.e., multiple sub-campaigns, events and activations attributed to a single sponsorship.) 
•    Ability to attach files (pdf, jpeg, MS word) to sponsorships as needed. 
•    Real-time budget tracking
•    Editable sponsorship request forms
•    Robust and customizable reporting capabilities (weekly, monthly, quarterly and annual).
o    Category tracking
o    Geographic tracking
o    Renewal dates
o    Dashboard view
•    Workflow approvals process (legal, signing authority, etc.)
•    Security access levels
•    Potential for integration with other agency systems (ex. PeopleSoft for cheque requisitions and reporting)
•    Customizable sponsorship evaluation rubric
•    Agreement processing and distribution (digital functionality including e-signature, etc.)
•    Ability to upload historical sponsorship data
•    Ability to solicit partner feedback via post-sponsorship surveys. 
•    Tracking of the following:
o    Contracts and letters
o    Recognition tracking for events
o    Associated advertising spends 
o    Invoices 
o    Promotional items and in-kind donations
o    Activation opportunities
o    Group hosting opportunities
o    Speaking opportunities
o    Ticket and table opportunities
o    Signage and resources
o    Volunteers.

- Contract Period/Term: 2 years
- Questions/Inquires Deadline: September 30, 2025