Project Management Software

The vendor is required to provide project management software to the recreation programming schedule, called the production schedule, is a critical tool for the department’s recreation work, with implications for hiring, training, procurement, marketing, and program administration and has historically been managed via email, spreadsheets and individual memory.
- Software must have the following features:
•    Software must be fully cloud-based and have at minimum 1 terabyte of storage 
•    Allow for multiple viewing styles for the same project including Gannt chart, list, calendar, and list categories. 
•    Support multiple independent projects that include over 1,000 individual tasks 
•    Allow users to link dependent tasks (predecessors and successors) 
•    Automatically update schedules when task and milestone durations are altered and deadlines are missed, or equivalent
•    Allow users to set deadlines and designate milestones
•    Include a report feature for data and insights (online and pdf download) 
•    Include a dashboard that can provide an overview of upcoming tasks, tasks due this week and month, overdue tasks
•    Reflect updates in real time 
•    Be able to import and export project data, including task tame, category, start date, due date, description, assignee, from excel or csv format 
•    Software should not require coding
•    Solution must include at least three authorization levels:
o    Admin: all rights for all features; 
o    Regular read and write user: full rights to milestones and tasks and full rights to report module; 
o    Read-only user: view-only on tasks and milestones and view assigned reports only
•    Software should have ability to constrain read write and read-only users to specific project or projects 
•    Ability to include guest users at a read and write or read-only authorization. 
•    Guest users are users with a different domain name. 
•    Guest users should not count toward user license count. 
•    Include a start date and end date on a single task.
•    Include start time and end time on a single task 
•    Ability to set reoccurring tasks 
•    Ability to set up automated workflows 
•    Ability to include custom fields (e.g., tags/labels) on a task 
•    Ability to designate tasks as a priority 
•    Ability to write titles and descriptions for tasks 
•    Ability to assign specific user to a task 
•    Ability to include collaborators on a task 
•    Ability to attach files to a task. 
•    Ability to comment and keep a thread of comments on a task
•    Ability to connect outlook account to the software to allow users to turn emails into tasks, create calendar events, and other similar functions. 
•    Ability to group projects together in a portfolio and see progress status of all projects within portfolio.

- Contract Period/Term: 1 year
- Questions/Inquires Deadline: September 23, 2025