Smartboard System

The Vendor is required to provide for an interactive smartboard system that will be deployed across its fire stations, training facilities, and local government facilities.
- The solution should facilitate:
•    Interactive training sessions for firefighters, EMTs, and paramedics.
•    Real-time communication between fire stations, command staff, and local government leaders.
•    Incident debriefings and tactical planning through digital visualization tools.
•    Remote access and collaboration for leadership and training officers.
- Hardware & Software – Providing smartboard systems with necessary accessories (touchscreen displays, stylus, speakers, cameras etc.).
- Installation & Configuration – The City will ensure access to Wi-Fi and/or hard wiring at each location. The vendor will provide smartboard mounting hardware for each smartboard and complete the installation of the smartboard to a supporting surface selected by the department.
- Integration – Ensuring compatibility with department existing technology, including dispatch systems, training software, current smart boards and network infrastructure.
- Training & Support – Providing training for personnel on system usage and offering ongoing technical support for a minimum of three years. Support if required must be onsite within five hours.
- System that includes:
•    Compatible with current smartboards that are Clear Touch 6000A+ Series with the following specific features:
o    Command software included - remotely manage all smart boards under one administration console
o    Ability to connect all Smart Boards to the same Wi-Fi network. Enables the simultaneous connection of all Smart Boards on the network to view the designated host smartboard in real time.
o    Built in Wireless and wired Ethernet connectivity.
o    Detachable PC module with Windows 11 pro capable
o    Chorus software included - whiteboard application and cloud-based storage
o    Collage software included - screen sharing/real-time collaboration
•    High-resolution touchscreen displays (minimum 65 inches to a maximum of 86 inches). at least a 4k HD 16:9 Aspect ratio Display.
•    Minimum 3 HDMI input ports.
•    Minimum 1 HDMI Output port
•    USB 3.0 input
•    USB-C input
•    USB-C Output
•    Touch 2.0
•    Display Port Input
•    Audio Input 3.5mm
•    RS232
•    RJ45 Input/Output
•    2.2 sound channel with built-in speakers
•    built-in Microphone
•    Panel operating system with Android 13, RAM 8 GB, ROM 64 GB, CPU A76*4 + A55*4 Minimum
•    Wi-Fi Standard 802.11 A/B/G/N/AC/AX
•    8 GB of RAM minimum
•    256 SSD drive minimum
•    Intel Core i5 10th generation minimum
•    Ability to deploy our in-house Windows 11operating system image to the factory supplied PC
•    Bluetooth 2.1,3.0,4.0,5.0,5.2 minimum
•    Compatibility with Windows, iOS, and Android devices.
•    Ability to annotate, screen share, and record sessions.
•    Secure cloud-based storage.
- Included Software
•    Software to remotely control all Smart Boards
•    Device Management Software
•    Collaboration Software to connect any device for screen sharing
•    Software for Digital white boarding and Digital ink on any webpage
•    Icon Overlays to be used on a map during incidents
•    Mass notification across all Smartboards.

- Contract Period/Term: 3 years
- Questions/Inquires Deadline: October 16, 2025