Asset Tracking Solution

The vendor is required to provide asset tracking solution that will include tags, equipment, software, installation, project management, staff training, and on-going support and maintenance.
- Provide the following implementation services
1. Project planning and management:
•    Develop, maintain, and update the implementation project plan, including state tasks. 
•    Maintain the issues and risk logs. 
•    Provide weekly status reports and conduct weekly status meetings. 
•    Escalate any issues to keep the project on the mutually agreed upon schedule.
2. System installation and configuration
•    Complete the application configurations and security configurations, as applicable. 
•    Configure, tune and register handheld and fixed agency readers and scanners. 
•    Deliver all scanners to the central office
•    Assist state with re-tagging all assets.
3. System integration and interface(s)
•    Develop and test any interface(s) required between the contractor’s SaaS solution and state ERP system.
4. Data migration
•    Develop the data migration plan document. 
•    Develop and test any migration programs.
5. Testing
•    Assist state in conducting user acceptance testing (UAT). 
•    Log, track, and remediate all defects identified in the test cycle. the severity level of the defects will be determined by state.
6. Training materials
•    Develop detailed training materials for the proposed system including standard and custom portions for review and acceptance by state. 
•    Develop online training tutorial for future new personnel onboard training.
7. Training sessions
•    Conduct up to 75 hours of training sessions for state end-users, identified by state. 
•    Each training session will be conducted as an interactive webinar session or in person.
8. Production deployment
•    Develop the system readiness checklist. 
•    Upon state approval, deploy the system on a university-wide basis. complete the deployment checklist.
9. Post implementation support
•    Provide post-implementation support for a minimum of 12 months following the completion of deployment.

- Contract Period/Term: 5 years
- Written Questions Due Date 1: October 10, 2025
- Written Questions Due Date 2: October 21, 2025