Human Resources Information System

The Vendor is required to provide Human Resources Information System (HRIS) that provides seamless and efficient processes for its Benefits, Recruitment, Time Entry and Payroll Processes.
- Benefits:
•    Time entry standardization: system must be date sensitive designed for a bi-weekly payroll that encompasses benefits, deductions, and accruals and applies corresponding data to the correct reporting period
•    Capable of rolling select employee accrual balances into new year/carry over
•    System to be time sensitive – especially for autopay system requires a scheduling and time entry module that eliminates the current practice of lump sum autopay hours. This is required to properly track time worked for disability management.
•    There are many manual changes and tracking – it would be beneficial to automate these manual processes by system being capable of tracking multiple criteria and triggering changes and/or notifications
•    Benefits is driven by recruitment – hence explore the capability between automatic benefits application depending on the kind of hire
•    Benefits onboarding incorporated into the system i.e. Completing standard insurer forms and transferring elections into employee enrolments and completed forms
•    Way of tracking where employees report for work for risk assessments
•    Robust reporting tools that allow users to smoothly define templates, criteria and selection parameters, identify data to be extracted via inquiries and reports
•    Tracking and ability to display/search on historical information such as name changes, sin changes
•    Incorporates phonetic pronunciations (spelling the way it sounds)
- Recruitment:
•    A system that would track the employee’s entire time at the city – from their application / onboarding etc., to their departure.
- Time entry and payroll:
•    Levels of security for different end users would be critical
•    Understanding multiple collective agreements
•    Ability to have multiple pay runs (off cycle) not just bi-weekly – works with city posting 
•    To expand the historical tracking for all pay types/code for accrual purposes, along with historical reporting for record of employments (roe), t4s, contract ratification (retros)
•    Reporting tools to align with the requirements for pension corporation, receiver general, service state, ability to have a high level of query builder within the system
•    Charging cost to work orders & other capital projects.
•    Flow of information into and out of our current ERP and with other systems needs to be seamless and timely
•    Take into consideration historical data – we are legally required to hold data for 7 years 
•    Needs to work for fire services as well

- Contract Period/Term: 1 year
- Questions/Inquires Deadline: October 23, 2025