Campaign Finance Reporting and Administration Platform

The vendor is required to provide campaign finance reporting and administration platform system for disclosing these financial transactions aims to allow for auditing campaigns’ compliance with local requirements, and to ensure transparency in local campaigns’ financial activity.
- Campaign finance reporting
1. General requirements
•    All laws and regulations applicable to the collection, processing, secure storage, transmission, and dissemination of personal information.
•    Solution must be secure and fully operational no later than June 2026.
•    The system must be flexible and adaptable to new or updated processes as required by law or the city.
•    Operate and maintain servers in good working order, ensuring reliability and security of the hosted platform.
•    Provide regular backups of all city data.
•    Provide in-person, virtual, and telephone training for city staff and end-users at no additional cost.
2. Functional requirements
•    Secure user login capability, allowing the city to assign user ids and passwords to filers, and maintain user accounts, with options for single sign-on (SSO) credentialing for city personnel.
•    The system must support enforcement of SSO for administrative users using industry standard protocols at no additional cost.
•    Secure electronic signature capabilities for filers.
•    Validation of submitted filings with automated notification to the filer regarding acceptance or rejection of the filing, including reasons for rejection when applicable.
•    Online data entry and file upload capability for filers.
•    Ability to accept and display high-quality scanned images of forms submitted in hard copy format.
•    Options for form printing, both as hard copies and as pdfs.
•    Ability to export data to excel.
•    Capability to produce two pdf versions of filed forms: one redacted for public access and one non-redacted for city staff use.
•    Automatic redaction of fields required by law prior to public viewing. 
•    Public access to form viewing and printing.
•    Comprehensive tracking of filers and electronically filed forms within a secure database.
•    Fully documented systems with detailed filer manuals for both filers and city staff.

- Contract Period/Term: 1 year
- Pre-Submittal Meeting (Non-Mandatory) Date: October 27, 2025
- Questions/Inquires Deadline: November 5, 2025