Co Working Software Platform

The Vendor is required to provide a comprehensive co-working platform to support the management, reservation, and operations of our co-working spaces. 
- The platform should streamline workflows, enhance member experience, and provide robust administrative tools for staff.
- Objectives
•    Simplify space booking and management for both members and staff
•    Enable secure and flexible member access
•    Manage memberships, booking conference rooms billing, and invoices
•    Offer community engagement tools (events, messaging, announcements)
•    Provide usage reporting and analytics for operational insights
•    Integrate with existing systems (e.g., CRM, payment processors)
- Core Functional Requirements
•    Space reservation system (membership desks, meeting rooms, private offices)
•    Calendar integration (Microsoft Outlook)
•    Member self-service portal
•    Plan and membership management (membership tiers, recurring billing)
•    Automated invoicing and online payment processing
•    CRM or member database with profiles and usage history
- Operational Tools
•    Admin dashboard with real-time occupancy tracking
•    Visitor management system
•    Staff communication tools
•    Custom reporting and analytics
- Community Features
•    Internal messaging or member directory
•    Event management and RSVP functionality
•    Bulletin board for announcements, updates, or member offers
- Integration and Compatibility
•    Accounting integrations
•    Wi-Fi authentication and printing access (if applicable)
- Implementation and Support
•    Onboarding and data migration support
•    Staff training sessions (live or recorded)
•    Customer support availability (hours, channels, SLA)
•    Ongoing software updates and security maintenance

- Contract Period/Term: 1 year
- Questions/Inquires Deadline: October 24, 2025