HRIS and Payroll System

The Vendor is required to provide to replace the current HR, timekeeping and payroll vendor and all tasks and processes currently performed in Paycom.
- Responsible for the final approved design and implementation of the HRIS/Payroll system including development of user acceptance testing, system integration and connectivity to existing resources.
- Human Resources, Timekeeping and Payroll Project
•    Mobile app (preferably w/management capabilities)
o    Time tracking
o    Time off requests
o    Payroll info
o    Management approvals
•    Personnel Management
o    Basic demographics for Regular, Inactive, Temporary, and Contract employees
o    Organizational structures
o    Emergency Contact information
o    Import and maintain Employee number sequence
o    Update files capabilities by admin
o    Custom Fields
o    Ability to track FTEs
o    Track equipment
•    Centralized employee overview screen that displays essential information at a glance, including:
o    Personal details
o    Job history
o    Pay status
o    Full-Time Equivalent (FTE)
o    Supervisors
o    Personnel Action Forms (PAFs)
•    Compensation module
•    Learning module
•    Applicant Management
o    Requisition workflow approvals
o    Auto posting to job sites and our website
o    Received by/Referral method
o    Key Date tracking
o    Interview scoring
o    Applicant Demographics (Preferably EEO 4 categories)
o    Manager access
o    Ability to import our current data
•    On Boarding
o    Self-onboarding
o    Taxes auto assigned
o    E-Verify
•    Track performance, training, skills, and education
o    Customize performance review forms
o    Keep track of goals
o    Automate launch of reviews
•    Employee Changes
o    Track job and pay history (preferably on same place/screen)
o    Easy customizable workflow approvals
o    Forward/Backward effective dating w/o impacting current payroll
o    User friendly upload templates
•    Payroll processing (preferably not batch function)
o    Integrate with General Ledger
o    File and pay payroll taxes
o    Pension/401k/457b deduction options
1.    401K/457 Match, Automate the tracking and application of 401(k)/457 employer matches throughout the year within the Payroll system.
2.    Enable seamless integration between the Payroll system and retirement provider to allow deferral changes made in either system to sync automatically
o    Ability to manage benefits and other deductions (both pre- and post-tax) both organizationally and individually (but do not need enrollment portal and feed)
o    Ability to enter deductions for new year, while continuing processing for the current year
o    Auto retro payments
o    Allow exception pay
1.    i.e., Disaster Recovery pay allows release of standard pay if timecard process not completed
o    Out-of-cycle (un-scheduled) Pay
•    Timekeeping Management
o    Track and monitor employee leave accrual and usage w/history of use
o    Ability to manage multiple leave codes with separate rules and exceptions
o    Ability to create leave accrual maximum and minimum limits and carry over
o    Leave donation functions and rules
o    Ability to pro rate based on paid/unpaid status
o    Supervisor’s name on timecard.
•    Employee Portal
o    Timecard entry
o    View Leave accrual/usage
o    Submit time off requests
•    Other items
o    Ability to keep documents and have employees sign off
o    At exit, ability to get file with all employee data including documents
o    Tax profile setup to accommodate and properly report income and taxes in multiple states.

- Contract Period/Term: 1 year