Francophone Virtual Platform

The Vendor is required to provide an online public cloud platform to organize virtual networking and recruitment activities.
- Each event will be able to potentially receive up to 200,000 registered visitors and 5,000 simultaneous connections.
- The platform will remain online year-round, with a calendar of activities and a login access enabling interested visitors to sign up at any time.
- The service includes:
•    Year-round subscription to a bilingual (French and English) virtual platform
•    A webpage should support an external link for registration via agency Forms and a login access.
•    Bilingual technical support to customize the tool;
•    Advice for organizing face-to-face, online or hybrid events;
•    Event calendar with external links for registration
•    Bilingual technical support for organizers, exhibitors and visitors;
•    Detailed statistical reports.
- Solution visitor registration must have the capacity to:
•    Create a participant’s login based on the email of the participant that will be provided by agency.
•    Validation of email address to avoid typographical errors and;
- Registration of employers and organizations:
•    Job postings with minimum requirements in terms of training and/or certification, years of experience, French and/or English skills.
- Possibility of sending automated messages confirming visitors' participation, sharing event details, and sending reminders or follow-ups.
- Reception hall: with year round access to auditoriums and exhibition halls/booth areas as well as links to:
•    Teachers' corridor (permanent hall with specific content related to French teachers and French-speaking teachers)
•    Downloadable event guide
•    Conference program
•    Instructional video
•    List of exhibitors
•    List of job openings with search engine
•    Video and document library
- Booth areas:
•    Up to 70 (to be confirmed) virtual booths
•    Exhibitor training/tutorials (in French and English) for booth set-up
•    Technical support to help employers and institutional participants build their virtual booths
•    Minimum of six speakers on each booth
•    Customizable booths with logos, images, videos and downloadable documentation
•    Live chat with visitors/visitors, with video and audio options (either integrated into the platform or linked to exhibitor accounts – Skype, Zoom, WebEx, Teams, etc.)
•    Ability to chat privately with the visitor to share information while conducting a video interview
•    Ability to download documents from the booth
•    Ability to access searchable Web links in the booth - without leaving the event environment
•    Ability to integrate videos (e.g., YouTube) into booths
•    System that allows exhibitors to schedule live interviews at the booth
•    Ability to view other speakers available on the booth
•    Colour-coded speaker customization
•    Ability to view answered and pending questions in the public chat
•    Chat interaction between the various speakers at the booth
•    Bilingual (French-English) information tutorial for visitors/visitors to navigate the event
•    Ability to refer visitor to another speaker at the booth without putting them back in a queue
- Auditoriums/conference areas:
•    Three simultaneous auditoriums/conference rooms for conferences;
•    Up to 5000 simultaneous participants per conference;
•    Integration of pre-recorded presentations;
•    In the main auditorium, integration of a live question and answer period following each presentation, with the option of moderating questions;
•    Ability to view conference replays during the live event and for one year after the event;
•    Recording of live Q&A sessions during the event
- Mobile application that will ensure access to:
•    Candidates/visitors and exhibitors during in-person activities, without chat or video interviews;
•    Access to virtual booths with QR code to scan on each booth;
•    Auditorium access;
•    Access to the information/technical support booth;
•    Access to event calendar, job offers, social network wall, documents, video library;
•    Surveys;
•    Notifications/announcements
- Usability
•    Platform available on computer, tablet, smartphone (via web browser or an app);
•    Bilingual platform with entries in French and English;
•    Accessible for the visually and hearing impaired;
•    Information video/instructions for navigating the fair for visitors/visitors, available in the reception hall and included in the invitation (optional);
•    Varied working hours to suit different time zones;
•    Simultaneous English-French translation for speakers and employers;
•    Data protection: strict protection of personal data collected online in compliance with state and international standards.

- Contract Period/Term: 1 year