Project Management for Implementation of Student Information System

The vendor required to provide project management for implementation of student information system (SIS) for include:
- Representing client at the following, but not limited to:
•    Project manager meetings
•    Schedule meetings
•    Project advisor committee meetings
•    Biweekly SaaS meetings
•    Vendor workshops
•    Steering committee meetings
•    any Other as required and determined by the project organizational structure
- Ensure client accountability to the terms and conditions as laid out in the including, but not limited to:
•    Maintenance of organizational structure document including identification of representatives for all client roles.
•    Coordinate centralized project resource team and create clear role breakdown between centralized team and local college project team
•    Consistent, formal reporting on project status, project expenditure, risks, pressures and opportunities to colleges and project advisory committee meeting
•    Identify project resource (human, capacity or financial) shortfalls at both collective and college level and prepare recommendations for consideration. 
•    Where individual colleges fail to meet their commitments as laid out within, notify the project advisory committee meeting in order to rectify.
•    Maintain the project schedule in conjunction with implementing partners and ensure schedule change log. 
•    Alongside ministry project sponsor and manager ensure adherence by vendors regarding their deliverables as laid out within and advocate for price or solution adjustments as required. 
•    Construct change order processes (cops) when changes are required
•    As primary contact for the SIS elements and 3d, liaise with them as required. 
•    Participate in review of all approval documentation including solution gateway and ensure sufficient client consultation before sign offs for milestone payments to be disseminated.
- Client support and technical strategy:
•    Provide guidance to local college project team starting with college 
•    Establish and maintain regular communication pathway with college(s) whose instance(s) is being worked on and elevate needs to vendor as required. 
•    Advocate for solutions as required in conjunction with implementing college. 
•    Support the collection of current state business processes with implementing college and assist colleges in determining new business process flows. 
•    Defining technical requirements for modifications and work-arounds to vendor where the existing software lacks critical functionality. 
•    Defining and passing on enhancement requests to the SIS to recommend future improvements which would support college needs. 
•    Facilitating the collective definition of base reports and the necessary content required through liaising with agency. 
•    Facilitating collective naming conventions for some data items. 
•    Ensuring that an evolving set of collective business rules around the SIS are defined and respected through each implementation to ensure a required level of consistency.
•    Negotiating and collecting data values which require collective input. 
•    Overseeing high-level data load strategy including volume of history to extract through legacy system and engage strategy to create the data file. 
•    Facilitate establishment of course master from agency to each college for their review, edits and coding prior to upload to elements. 
•    Configuration of some system values, adding users for each college. 
•    Clarification of testing vs production environment protocols for each implementation. 
•    Creation of some common user documentation including potential training documentation for college sector.

- Contract Period/Term: 1 year
- Questions/Inquires Deadline: November 21, 2025