Student Engagement Systems and Services

The Vendor is required to provide a full-service student engagement system and service to be used districtwide and shall include all equipment, material, and labor to complete.
- Digital ID card:
•    Provides free access for all students and staff. (Required)
•    Includes a virtual ID with a photo scannable barcode or QR code and associated badges. (Required)
•    Features anti-counterfeit measures like a live digital clock or timer to prevent fraud and exceed national fraud protection standards. (Preferred)
•    Customizable with the school logo custom color backgrounds and "stickers" to show details like off-campus lunch privileges or restrictions. (Required)
•    Serves as a backup for printed IDs is always available on a student's device and allows for quick updates to privileges. (Required)
- Student App Functionality:
•    Available as an iPhone/Android app or accessible on any internet-enabled device. (Required)
•    Information Access: Students can view school news activity/event calendars and point leaderboards. (Preferred)
•    Personal Profile: Allows access to personal data point totals and involvement data. (Required)
•    Participation:
o    Access and display active hall passes. (Required)
o    Self-check-in to events or interventions using geolocation, QR code, a numeric code, or a proximity beacon. (Required)
o    Sign up for activities and interventions. (Preferred)
o    Access and participate in eligible surveys and voting polls. (Required)
- Core Function:
•    Replaces traditional paper passes with a digital system. (Required)
•    Streamlines the process and aims to maximize instructional time by minimizing time in hallways. (Required)
•    Staff can issue passes via website or a Manager app. (Required)
•    Students can view active and upcoming passes. (Preferred)
- Customization & Controls:
•    Create and customize multiple hall pass types (e.g., bathroom, nurse, office). (Required)
•    Set restrictions on the time and frequency of passes. (Required)
•    Establish school-wide and per-room limits on concurrent active passes. (Required)
•    Passes include a countdown timer. (Required)
•    Options require teacher approval or a code to end a pass. (Required)
•    Ability to schedule passes in bulk or create recurring/future passes. (Preferred)
- Advanced Safety & Management:
•    Encounter Prevention: Automatically blocks specified students from having active passes at the same time to prevent meetups. (Required)
•    Kiosk Mode: Allows students to request passes from a shared device. (Preferred)
•    Virtual Queue: Students can "wait in line" for a room that is at capacity (like a counselor's office) and receive a notification when it's their turn. (Preferred)
•    Emergency Mode: A safety feature to instantly lock down new pass creation and get an immediate report of all students currently in the hallways. (Required)
- Monitoring & Reporting:
•    Provides a real-time view for staff to see who is in the hallway, their destination, and time elapsed. (Required)
•    Run reports based on date range, pass type or by class. (Required)
•    Identify "frequent flyers" track denied passes and analyze missed class time. (Required)
•    AI-powered data insights to identify students who frequently meet up. (Required)
- Group & Roster Management:
•    Manage rosters for any number of groups (clubs, athletics, arts, etc.). (Required)
•    Maintain active and inactive participant lists. (Required)
•    Allow students to self-sign up for activities. (Preferred)
•    Rosters can be maintained based on event attendance qualifications. (Required)
- Event & Calendar:
•    Manage an event calendar for one time and repeating events. (Required)
•    Publicly display information about available clubs and groups. (Preferred)
•    Manage "no privileges" lists for ticketing and event check-in. (Required)
•    Create events with inclusion and exclusion lists. (Required)
- Attendance Tracking:
•    Document and incentivize attendance at various events (games, meetings, performances). (Required)
•    Capture attendance using barcode scanners or mobile apps. (Required)
•    Staff can check in individuals via ID entry, name lookup, or USB scanner. (Required)
•    Students can self-check-in using their device (geolocation, QR code, numeric code, beacon). (Required)
•    View real-time attendee lists and export reports. (Required)
- Sales & Ticketing:
•    Sell event tickets online in person or via file import. (Required)
•    Sell other school items like spirit gear and yearbooks. (Preferred)
•    Supports multiple ticketing methods and off-campus guest ticketing. (Required)
•    Online stores accept credit card purchases and Apple/Android Pay. (Required)
•    Purchased tickets are automatically recorded in the event system. (Required)
- Tracking & Logging:
•    Log behaviors, tardies, and other infractions. (Required)
•    Streamline behavior tracking to reduce administrative time. (Required)
•    Create a consistent, school-wide tardy policy. (Required)
•    Eliminate manual tardy slips with a fast check-in process. (Required)
- Automations & Consequences:
•    Configure and automate disciplinary frameworks, such as tardy policies. (Preferred)
•    Automatically assign consequences like detentions or warnings based on infractions. (Preferred)
•    Send instant notifications to students, teachers, admins, and parents. (Preferred)
•    Track the completion of assigned consequences. (Preferred)
- Detention Management:
•    Assign detentions individually or to groups. (Preferred)
•    Students can view detention reminders. (Preferred)
•    Kiosk Mode allows students to check-in/out of detention, with a timer automatically deducting served time from the total time owed. (Required)
- Reporting:
•    Use data and reports to spot behavior trends and identify students needing support. (Required)
•    Measure program effectiveness and have data-driven parent conversations. (Required)
- Scheduling & Management:
•    Manage calendars for one-time or repeating intervention sessions. (Preferred)
•    Document attendance for tutoring, counselor visits, or study halls. (Preferred)
•    Manage flexible rosters, set session limits, and define registration cut-off times. (Preferred)
•    Assign students based on grade, group, or specific needs. (Preferred)
•    Assign and automatically notify students required to attend a session. (Preferred)
•    Auto-assign any unregistered students to a default location (e.g., homeroom). (Preferred)
•    Maintain eligible and ineligible lists for each intervention. (Preferred)
•    Create "No Party" groups to prevent specific students from enrolling in the same session. (Required)
- Student Sign-Up & Check-in:
•    Allow students to sign up for available interventions. (Required)
•    Capture attendance with scanners, mobile apps, or student self-check-in. (Required)