Enterprise Resource Planning Solution

The Vendor is required to provide enterprise resource planning (ERP) system, Microsoft dynamics GP, is approaching end-of-life and will no longer meet the ongoing operational needs of the organization.
- ERP system scope
1. In‑scope for initial go‑live:
•    Core financials (GL, AP, AR, cash, bank reconciliation)
•    Budgeting and forecasting
•    Purchasing and approval
•    Payroll
•    Time and attendance
•    Property taxation
•    Utilities
•    Fixed assets
•    Inventory
•    Project costing
•    Gravel haul
2. Stage‑two scope:
•    Citizen and ratepayer portal
•    Cemetery management
3. Out‑of‑scope:
•    None beyond the scope delineated above. 
•    Treat any additional functionality as optional and price it separately.
4. Required integrations (quote as separate line items):
•    GIS platform – data exchange and mapping integration (ArcGIS/ORRSC)
•    Camelot (property information) – property data integration 
•    Budgeting – excel integration (current solution report designer)
•    Document and information storage integration with m-files
•    Utility meter reads integration with Neptune
•    Water and fuel inventory integration with Simcom.
- Current core systems:
•    ERP: Microsoft dynamics GP with diamond municipal solutions add‑ons
•    Budgeting: excel (integrated with GP report designer)
•    GIS: currently in ESRI
- Hosting, environments and security:
•    Hosting model and environments (production and sandboxes)
•    Identity and SSO and MFA expectations
•    Canadian data residency and privacy requirements
•    Target resilience/RPO/RTO
- Users and reporting:
•    Estimated user counts (full vs. light/portal) by department [10-12]
•    Reporting tools in use – management reporter.