Computer Assisted Mass Appraisal System

The Vendor is required to provide for the acquisition, implementation, and deployment of a comprehensive computer assisted mass appraisal (CAMA) system for county, to manage and assess real property valuations for both residential and commercial properties.
- Objectives:
•    Replace legacy system with a fully-featured modern CAMA platform.
•    Support efficient, transparent, and defensible mass appraisal methodologies.
•    Support mobile assessment/data entry capabilities.
•    Enable compliance with all local, state, and regulatory assessment standards.
•    Provide secure public and interdepartmental access to property and assessment data.
•    Facilitate multiple approaches to property valuation for various property types.
- The new solution will improve the efficiency, accuracy, and transparency of property assessment processes. 
- The system must support appraisal methodologies such as cost, sales, and income, while maintaining compliance with federal, state, local laws and applicable assessment standards. It will provide enhanced public access to property information.
- Covers:
•    Selection and acquisition of CAMA software
•    System configuration and customization
•    Data migration from legacy systems
•    Integration with County GIS, permitting, public works, billing, and courthouse systems
•    Implementation, testing, and go-live
•    User training and support
- Property Data Management:
•    Ability to process annual assessments end masse and as individual parcels.
•    Ability to process three (3) or more supplemental assessments per assessment year.
•    Ability to value a parcel with multiple land types and/or zonings.
•    Parcel addresses: ability to maintain multiple addresses when there are multiple buildings on one parcel.
•    Process a minimum of three (3) supplemental assessments for new construction, land rezonings, and assessment changes per assessment year.
•    County Self-Service Administration: the system shall enable County staff to independently perform routine administrative and configuration tasks without requiring vendor assistance.
•    High valuation allowance: no upper limit on the assessment for a parcel.
•    Ability to create a parcel account from nothing (i.e. no consolidation or subdivision).
•    Deleted Parcel Tracking: ability to have a method to retain all parcels when deleted or deactivated-but not include these in parcel counts, list as inactive parcels on all screen and reports.
•    Have an alert to notify the appraiser when a value changes.
•    Sales Import: import ownership changes with a direct or indirect process using an API integration from the Court’s land record management system.
o    Track changes to property attributes and ownership with a complete audit log.
•    Ability to import County GIS data into system to update parcel information - adding, combining, dividing, updating, etc. - with a method to review and approve changes prior to parcel information updates.
- Multiple Valuation Approaches:
•    The CAMA system must support the Income, Cost, and Sales Comparison approaches to value.
•    Support for those approaches should include:
o    Import, verify, and maintain sales data from MLS and recorded deeds.
o    Automatic comparable sales selection using filters (location, size, date, etc.)
o    Automatic adjustments for time, location, physical characteristics, and conditions of sale with the ability for users to override the adjustments.
o    Statistical tools for value estimation (regression analysis, price trends).
o    Calculation of replacement/reproduction cost new using standardized cost tables.
o    Application of physical, functional, and economic depreciation.
o    Land value determination using market sales or allocation techniques.
o    Aggregation of land and improvement values to determine total value.
o    Income/expense data entry (potential and contract rents, operating expenses).
o    Capitalization rate management (by property class, neighborhood, etc.)
o    Gross Rent Multiplier and Direct Capitalization methods.
o    Automated calculation of net operating income and property value.
o    Land value calculations (income, productivity, market data as appropriate).
o    Ability to manually override, individually or in a batch, or input values with tracking and justification.
- Field Data Collection:
•    Shall perform real-time updates using mobile devices.
•    Ability to perform offline field updates when network connection is unavailable and perform synchronization once connection is established.
•    Photo Management: digital photograph storage and management, digital sketches, and signature capture.
•    GPS tagging of field inspections.
•    Sync to central CAMA system.
•    Sketch Integration: building sketch creation and maintenance tools.
•    Quality Assurance: data validation and verification workflows.