Family Engagement, Student Progress and School-To-Home Communication Application

The Vendor is required to provide for a comprehensive family engagement, student progress, and school-to-home communication platform designed to improve communication and transparency between schools, students, parents/guardians, and educators.
- Solution shall provide a centralized, secure, and easy-to-understand platform that allows authorized users to access and understand student academic progress, attendance, assignments, assessments, school information, and related communications.
- Solution shall support personalized communications to parents/guardians and students, including automated or system-generated student-specific summaries, newsletters, updates, and notifications, with minimal manual effort required by District or school staff.
- General System Requirements
• A web-based platform accessible through modern web browsers;
• Mobile-responsive design and/or dedicated mobile applications;
• Secure user authentication;
• Role-based access for parents/guardians, students, teachers, school staff, principals, activity sponsors, and District administrators;
• Granular permissions to restrict users to only the students, groups, schools, or functions appropriate to their role;
• A cloud-hosted deployment architecture;
• Scalable infrastructure capable of supporting District-wide usage;
• Configurable communications and notifications;
• Administrative access from desktop and mobile devices; and
• Centralized access to messages and communications from the District, school, classroom, program, activity, or other authorized users
- Family Dashboard, Student Information, and Communications Requirements
• Display of student grades and course performance;
• Access to assignments, including upcoming, completed, recently graded, and missing assignments;
• Display of assessment results and test scores;
• Attendance monitoring, including absences and tardiness;
• Student goals, achievements, recognitions, and academic milestones;
• Student profile information highlighting interests, accomplishments, and progress;
• Centralized family dashboards summarizing student performance;
• Access to school communications, announcements, and newsletters;
• Personalized newsletters or communications for parents/guardians based on student-specific data;
• School event calendars;
• Information regarding school activities, programs, and opportunities;
• Meal or menu information, where available;
• Fundraising information, where applicable;
• Volunteer opportunities;
• Activity, athletics, club, or program schedules and related information;
• Tools that allow authorized staff to create, review, approve, and distribute newsletters or updates to families;
• Mobile-friendly calendars with events and assignments;
• Branding options for District and school communications, templates, and layouts;
• Ability to attach or link documents, forms, and resources to communications, where applicable;
• Ability to organize recipients by student, class, school, grade level, activity, program, team, or other District-defined groups;
• Automatically maintained recipient groups derived from integrated source systems, where available.
- Automation and Workflow Requirements
• Automated population of student data into family-facing communications;
• Automated population of attendance data;
• Automated population of assignment data;
• Automated population of assessment data;
• Automated population of event and calendar data;
• Automated update of user groups and recipients;
• Configurable workflow by role or school;
• Administrative review and approval workflow;
• Staff time-saving features; and
• The ability to minimize duplicate data entry.