Random Moment Sampling System and Title IV-E Claim Support

The Vendor is required to provide activities to develop necessary processes and procedures to establish and implement the provision of prevention services and programs for eligible individuals, policy development, program management, and data collection and reporting.
- Objective:
• Provide expert consultation and technical assistance with all aspects of Title IV-E claiming, including Administrative, Prevention Services, and Training.
• Configure, implement, operate, and maintain a comprehensive web-based RMS system for Title IV-E Administrative claiming.
• Draft, review and/or enhance Title IV-E Administrative claiming through quarterly evaluation of program and activity coding.
• Provide appropriate reports as scheduled and/or on demand.
• Provide technical assistance in case of an audit.
• Complete required quality assurance (QA) activities and provide ongoing evaluation and advisement of internal agency Title IV-E QA processes.
• Provide assistance with the development of training programs, including preliminary training for new users, as well as ongoing evaluation and recommendations for improvement.
• Participate in a minimum of quarterly virtual meetings to review data, trends and areas for improvement.
- Provide, configure, operate, and maintain a comprehensive web-based Random Moment Sampling system (RMS), which is statistically valid, and compliant with all federal and state guidelines and requirements.
- Ensure that any eligible population and services are included in the Title IV-E program and activities and review existing agency programs and activities to identify and propose Title IV-E reimbursable activities currently being performed but not claimed.
- Monitor and collect sample responses; validate sample responses; and align each sample to the appropriate program and activity code.
- Require a narrative/free-text comment description of each activity selected, along with the activity code to ensure quality assurance. The narrative/free-text comment description must be stored in a manner that makes the comments available for QA purposes.
- Provide a question in the response asking if the participant is working with a specific youth, and if the answer is yes, provide space for participant to enter the youth’s Juvenile Identification number (JID).