Printing, Translation, and Mailing Services

The Vendor is required to provide on-call printing, translation, and mailing services for the city
- Services include:
• Perform quality printing that is sharp and clear and without smears;
• Print from various electronic file formats such as acrobat, illustrator, PageMaker, publisher, word, etc.;
• Perform bulk printing/mailing orders for individual pieces for residents and businesses;
• Coordinate printing and mailing schedules with departmental representatives;
• Merge names/addresses from an excel spreadsheet onto individual materials to be mailed through the postal service;
• Provide digital proofs to departmental representatives for their approval prior to printing to ensure accuracy and formatting;
• Make recommendations to departmental representatives about appropriateness and placement of borders, return address and postage indices on materials to be printed and/or mailed;
• Print a variety of brochures (tri- and bi-fold), mail-back surveys, notices, event flyers, envelopes, door hangers, letterhead, postcards, multi-page calendars, booklets, return address mailing labels, and similar materials in color or black and white;
• Maintain all permits and maintenance of the postage account established with the post office (city is not to be billed for prepayment for postage);
• Deliver materials to the post office;
• Print materials on recycled paper stock should contain a minimum of fifty percent (50%) recycled content, unless such use would increase costs significantly, or have a negative impact on health, safety, or operational efficiency. Proof of recycled content must be available upon request by the city;
• Provide written translation services in multiple languages for Spanish, Vietnamese and Korean;
• Written translation services shall be performed with 99% accuracy; and
• No specific amount of work is guaranteed and will be based on the city’s need and current budget for the fiscal year.
- Translation Services
• Spanish written translation
• Vietnamese written translation
• Korean written translation
• Translation proofreading/editing
• Rush translation service