Weedy Lot Billing and Collection Services

The vendor is required to provide weedy lot billing and collection services for outstanding abatement fees assessed for code violations related to weedy or overgrown lots.
1. Account types
•    Fees related to mowing, weed abatement, or lot clearing
•    Administrative and enforcement penalties assessed per ordinance
•    Properties where a lien may have been filed
2. Services required
•    Timely billing and follow-up notices to violators
•    Courteous and legally compliant communication with property owners
•    Structured collection process for overdue accounts
•    Tracking of payments and balances
•    Ability to manage accounts that are not yet delinquent as well as those referred after 30/60/90 days
•    Optional lien filing or foreclosure process support (if authorized)
3. Reporting
•    Monthly status of accounts and recovery activity
•    Success rates and recovery benchmarks
•    Reports on delinquent vs. recovered accounts
•    Optional dashboard access or online portal
4. Legal and compliance
•    Must adhere to act, state debt collection laws, and local ordinances
•    Act compliance is not required, but data security and privacy must be observed
•    City reserves the right to approve all letters, notices, and scripts.

- Bid Intent Deadline: September 8, 2025
- Non-Mandatory Zoom Pre-Proposal Meeting Date: August 21, 2025
- Questions/Inquires Deadline: August 26, 2025