Preferred Travel Consultant Services

The vendor required to provide preferred travel consultant services to the black foot people past, present, and future while recognizing and honoring their rich cultural heritage, beliefs and relationship to the land.
- Proposed services
•    Airfare
•    Hotels
•    Ground transportation
•    Rail transportation
•    Event bookings
•    Language translation services
•    24-7 access to make travel changes
•    Cancellation and reservation change capabilities
•    Ability to work with an existing u of l transportation and accommodation contract(s), preferred host hotels
•    These rates and agreements should be integrated with the vendors portal.
- Executive travel
•    Priority-level concierge service for senior leadership and delegates.
•    Proactive itinerary monitoring, disruption management, and 24/7 priority support.
•    Assist with complex multi-leg international and time-sensitive itineraries.
- International travel (academic, research, conferences, exchanges)
•    Visa and passport assistance, travel advisories, duty-of-care compliance, and geopolitical risk support.
•    International fare optimization, student and academic research travel coordination.
•    Support for government-funded travel compliance requirements.
•    Outline your emergency management to include protocols and procedures
- Group travel (academic, conferences, delegations)
•    Management of group bookings for faculty-led programs, delegations, research teams, conference attendees, field schools, and student groups.
•    Coordination of chartered travel, block fare negotiations, and group accommodation arrangements.
•    Consolidated billing and post-event reconciliation.
- Sports teams and athletic travel
•    Dedicated support for varsity and athletic teams, including seasonal travel planning.
•    Coordination of flights, buses, accommodations, meals, and event logistics.
•    24/7 rapid-response support for schedule changes and emergencies.
•    3-to-a-room accommodations
•    Early booking with payment 30 days prior to trip.
- General departmental and individual travel
•    Online self-service booking platform for staff, faculty, and authorized travelers.
•    Telephone, email, and mobile support options for assisted bookings.
•    User-friendly access to preferred suppliers, university travel policies, and negotiated rates.
- Corporate business travel management
•    Manage travel for institutional partnerships, donor relations, cooperative events, outreach initiatives, and government relations.
•    Provide reporting on spend allocation, policy compliance, and cost savings for business units.
- Personal travel
•    Provide extensions from current business trip to personal and leisure travel services for employees, alumni, potentially including negotiated discounts.
•    Ensure strict separation of personal and institutional billing.

- Contract Period/Term: 3 years
- Questions/Inquires Deadline: December 10, 2025